Coordinator – Office Administration

Grow Your Career with Savage!

Savage is a global provider of supply chain infrastructure and logistics solutions with more than 200 locations across the United States, Canada, Mexico and Saudi Arabia. Since we were founded in 1946, we’ve grown from a small family business to an international company with more than 4,000 team members. We’re proud to be recognized as a Military Friendly Employer and a Top Company for Women to Work in Transportation. Savage is a place where your growth is supported and your impact matters. Join us and do things you never dreamed possible.

Major Purpose:

Provide administrative support on-site at the P66 Refinery.

Responsibilities / Job Duties:

• Assist the management team to ensure needed tasks are completed
• Perform general clerical duties to include, but not limited to: copying, faxing, scanning, mailing, and filing.
• Prepare administratively for team member meetings (supervisor meetings, safety meetings, new team member orientation, etc.).
• Assist in all aspects of training documentation and recordkeeping
• Maintain team member files
• Schedule team members for required annual training
• Schedule and coordinate travel needed
• Arrange on-site access for visitors
• Create memos and record meeting minutes
• Coordinate catering and other needs for on-site meetings and events
• Provide clerical and administrative support for the department
• Manage various company programs
• Perform office assistant/runner duties when necessary
• Cross train with the Financial Coordinator to assist during PTO and high work volume periods
• Plan and coordinate activities that perpetuates the Savage culture and builds team member morale including, an effective on-boarding process, training, company events, etc.
• Perform other various tasks as assigned

Requirements/Qualifications:

• No specific industry background required; however, experience in the areas of transportation, refining and or industrial environment is preferred
• Excellent planning and organizational skills, with the ability to prioritize and carry critical projects to completion
• Candidates with a positive and professional attitude who are confident, enthusiastic, friendly and honest, have been the most successful in this position
• Computer and internet savvy including Microsoft Office Suite and Microsoft Outlook
• Hardworking and self-starter with the ability to work independently
• Anticipates problems and has the ability to bring about creative solutions
• Set an example of professionalism and service
• Willingness to participate in an employee based safety program and contribute to a safety culture
• Clean driving record and ability to safely operate automobiles
• Able to acquire and maintain a TWIC card, BOP and Site Specific credentials that require an extensive background check and clean criminal history

education/Experience:

• High School Diploma or equivalent
• Ability to travel on an occasional basis

Physical Requirements:

• Must be able to safely lift at least 40lbs
• Must be able to safely climb stairs and ladders
• Willing to work in and around an industrial environment
• #IND1

Additional Information:

• A complete job description is available upon request
• Savage is an Equal Opportunity Employer and maintains a drug-free workplace
• California Residents Job Application Privacy Notice
• You may view available jobs at www.savageco.com/careers and apply using the online job posting.
• Eligible full-time team members may participate in the company benefit package, which currently includes medical, dental, and vision plans; company-paid life, AD&D and disability insurance; supplemental life and disability options; health savings and flex spending accounts; profit sharing; and a 401(k) plan with match.
• Part-time team members are eligible to participate in the 401(k) plan with match, profit sharing, and may be eligible to participate in the medical plan depending on hours worked.
• Our benefit packages may change from time to time.

Pay Type

Hourly

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