Coordinator, Sponsorship & Trade Show Logistics

Job title:

Coordinator, Sponsorship & Trade Show Logistics

Company

Federation of Canadian Municipalities

Job description

Position Coordinator, Sponsorship & Trade Show Logistics
Department Events and Sponsorship
Classification Level 3
Salary Our salaries generally range from $56,500 – $63,000 and are based on qualifications and experience
Languages Bilingualism (English and French) is a strong asset
Term Permanent Full-Time
Location Hybrid (Ottawa)BackgroundThe Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.With over 2,000 members including Canada’s largest cities, small urban and rural communities, and 20 provincial and territorial municipal associations, FCM represents over 90% of Canada’s population. As the national voice of Canadian municipalities, FCM is an organization that strives to make the communities Canadians live in more prosperous, sustainable, and equitable.FCM aspires to be an organization that is deeply respectful, collaborative, empowering and transparent in our work. As the national voice for Canada’s local governments, FCM is committed to strengthening Canada by achieving results for Canadian communities and cities, and by sharing knowledge and experience on the world’s stage, so that others may improve the quality of life in their communities. All leaders in the organization are expected to lead in a manner that embraces these values, the corporate culture and the passion for FCM’s mission.Major PurposeThe Coordinator, Sponsorship & Trade Show Logistics, is responsible for coordinating administrative, logistical, and event planning support to the Manager, Sponsorship and Partnerships, and the Director, Sponsorship and Events in the successful delivery of FCM trade shows and sponsored events (in person and virtual) annually and throughout the year.The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies to being a healthy, diverse, inclusive and anti-racist organization. The Coordinator, will maintain the highest level of confidentiality, professionalism and exercise good judgment including the ability to escalate to management when help is required and being able to meet deadlines as set out by their direct manager within a fast-paced corporate environment.Key ResponsibilitiesLead the planning of logistics for the annual trade show and sponsored eventsProvide administrative support to both the Manager and Director, which includes tracking documents and managing deadlines with follow up as needed; CRM invoice processingProvide support to the Sponsorship and Events department:Monitor and track deliverables/deadlines, including follow ups with sponsors and trade show exhibitors, clients and internal service providers; update database with assets submitted, obtain approvals, ensure all relevant teams are informed and creating project documentation and communication;Support the annual revenue budget setting process, responsible for expense budget line items related to trade show and sponsored event expenses, in collaboration with the Manager, Events; support data entry in CRM Financial Processing.Track information in CRM, such as but not limited to, vendor/supplier contact information, meeting notes, deliverables, agreements, etc.Supports the digitization of trade show and sponsorship management processesAttends venue site visits in collaboration with the Events Team; responsible for the trade show floor plan layout and design; directly liaise with the Manager, Events to negotiate contracts and agreements with venues and vendorsResponsible for producing the annual trade show services manualSupport the production and maintenance of the digital trade show exhibitor’s hub and related metadata in the annual conference event appSupport for annual events led by Manager, sponsorship and partnerships, including on-site annual conference trade show \and sponsorship activationLead the logistics for the trade show, as well as with “Trade Show” e-mail box and follow-up on questions/requests as required, as well as coordinating exhibitor and sponsor registrations;Support the administration of sponsorship agreements and trade show sales and digital promotion and communicationsCoordinates, processes and tracks agreements, invoices related to trade show expenses in collaboration with the Manager, EventsAssist other team members and/or perform other duties as requested by the DirectorKnowledge, Experience and SkillsA combination of 3-5 years’ professional and/or lived experience coordinating event planning, trade shows, marketing and communications, corporate or sponsorship sales, sponsorship activation, or business developmentProficiency in Microsoft Office suite is essential; strong knowledge of business support processes and tools, computer business applications in Microsoft Office suite, SharePoint, AdobeSign, DynamicPoint, CRM databases and project management systems (i.e. Asana)Strong ability to multi-task and track multiple deliverables, working across the Events and Sponsorship Team, and with FCM departments including, Communications, IT and Finance.3-5 years’ experience in corresponding with external clients to deliver superior resultsExceptional organizational, interpersonal, and communications skills3-5 years’ experience in proof-reading and editing written copy and promotional materialsDemonstrated ability to problem solve and manage multiple priorities under pressure and in a fast-paced environment with tight deadlines/turnaround times, prioritize and manage workflowThrives in both a team and independent working environment with limited daily oversight and guidanceRequires strong customer service skills, experience communicating with external organizations, and a demonstrated attention to detail and quality assurance;Excellent written, verbal and interpersonal communication skills to coordinate a variety of event variables and communicate effectively and professionally with all levels of internal and external stake holdersUnderstanding project management concepts and prior experience being part of a project team is a strong assetExperience working with the public sector (federal, provincial, municipal) levels of government, crown corporations is an assetCertified Meeting Professional (CMP) accreditation is considered an assetAble to manage multiple priorities and adapt in a quickly changing, fast paced environment.Language Requirements

• Bilingualism (English/French) is considered an asset.

The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market, FCM’s commitment to employee development and a competitive range of employee benefits and services. FCM encourages flexible work arrangements to support the wellbeing and productivity of employees.The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live in and be authorized to work in Canada. They are also required to be able to work from home/remotely, from within Canada.For additional information on this posting, or for further information on FCM, access our website at . Visit the of our website to apply. The deadline for applications is October 9th, 2024.We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept on file for six months following the hiring.

Expected salary

$56500 per year

Location

Ottawa, ON

Job date

Fri, 27 Sep 2024 07:14:17 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobs-near-me.eu) you saw this job posting.