JOB DESCRIPTION

Details of the vacancy notice

• Directorate: Directorate for Logistics​​
• Management: no
• Unit/Service: Printing – Distribution unit – Distribution, Expedition and Floor ushers’ team​​​​
• Grade: Contract staff member FGI
• Location: Brussels
• Deadline: 5 September 2025 at noon (Brussels time)
• Period: 1 year, starting from 01/11/2025. Upon the completion of the initial contract, including the successful fulfilment of a probationary period, the contract may be renewed for an additional one-year period, after which it may be converted into an indefinite contract, subject to the needs of the service and budgetary availability.
• Application: Online application form. Please note: the successful completion of EPSO CAST FGI is required.

Your job and responsibilities

Interested in ​joining the floor ushers’ team, working for the Joint Services of the European Committee of the Regions (CoR) and the European Economic and Social Committee (EESC)​? Enjoying working together with colleagues to receive, sort, deliver, collect and send incoming and outgoing mail, weekly subscriptions, and deal with registered mail? Attracted to assist occasionally in the preparation of the CoR and EESC meeting documents and provide standby printing service during plenary sessions and other big events (printing on demand) and collaborating closely with the meeting ushers?  

As a ​colleague working​ in the Distribution, Expedition and ​Floor ushers’ team of the Printing and Distribution unit​, you are currently mainly dealing with ​manual tasks including receiving, sorting, delivering and sending incoming and outgoing mail. ​ 

You organise ​in close collaboration with your colleagues and under the supervision of the team leader the physical distribution and collection of mail in the currently five buildings of the Committees and you participate in the reorganisation of the service to make it fit for the future.  ​ 

You are also in charge of ​helping your colleagues in sending out physical and electronic mail using the Bpost procedure and the expedition tools available.​ 

You will be part of the dynamic team of the ​Distribution, Expedition and ​Floor ushers’ team​​, which consists currently of ​nine colleagues.​ 

Are you the talent we are looking for?

General abilities and capacities required

• Think with a critical spirit, analyse and solve problems pragmatically.
• Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
• Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
• Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
• Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
• Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
• Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
• Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

Job-specific requirements

• You have passed EPSO CAST FGI
• You have experience in ​sorting, preparing and delivering of physical mail and subscriptions and other internal courier services as well as electronic expedition; knowledge of Bpost procedures will be considered an asset.​
• You are physically fit to perform the duties which are currently still mainly manual.
• You possess a good ​sense of initiative and responsibility including polyvalence and availability and are open to evolve towards a more digital environment.​
• You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a good level of ​French​ is required and a satisfactory knowledge of ​English​ is desirable.
• You have a basic command of IT applications and tools, such as Outlook, Excel, Word and Sharepoint, and you are willing to learn more.
• You are keen on ​helping your team to deliver high quality services within set deadlines and be ready to assume other tasks within the remit of the team’s responsibilities.​

Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.