Corporate Meeting Planner

As a Corporate Meeting Planner you will have responsibility for the pre-planning, execution, and post follow-up of internal business meetings as assigned by the Manager, Meeting Services. This includes Field Sales and Service meetings, our annual Sales and Training meeting, Customer and internal seminars, facility Customer visits, and any other miscellaneous meetings or events. Additionally, you’re responsibilities include management of the meeting technology platform used for meeting registration and updating processes for data reporting and analytics. In this role you will also be assigned special projects and initiatives as needed by department leadership.

This is a hybrid role with the requirement of working onsite at our Mentor, OH Corporate HQ, 2 days per week.

Meeting planning

• Management of more than 100 corporate meetings and events, per year ranging from 10-50 attendees with budgets up to $30,000 including:
  • Site research, selection, qualification, hotel contract negotiations and approval, guest room blocks and subsequent rooming lists.
  • Oversee air travel, ground transportation requirements, offsite venue investigation and contracting.
  • Food service selection and pricing negotiation.

Project Management

• Build, deploy and monitor electronic registration sites for events.
• Work on app development and deployment, determine meeting room specifications and audiovisual coordination.
• Create timely attendee notifications and communications.
• Monitor the budget, audit invoices and payments.

Other

• Travel domestically to meetings as needed, based on the scope of the meeting/event and management requirements.
• Prepare, analyze and summarize meeting data to address improvement opportunities and recommend process creation or improvements.
• Assist with special events as assigned for Mentor-based activities, such as civic events, vendor fairs, team events, holiday luncheons, etc.
• Support the Meeting & Travel Services leadership on special projects, which may include on-site meeting assistance.
• Perform all other duties as assigned.

Required:

• Bachelor’s degree and minimum of 2 years’ experience in meeting or event planning.
• CMP Certification with industry experience accepted in lieu of degree.
• Advanced computer software proficiency, including Cvent, Microsoft Office suite and AI Application.

Other:

• Demonstrated attention to detail.
• Excellent communication and follow-up skills.
• Must possess a high degree of organizational skills.

We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being, and financial future.

Here is just a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare, Dental, and Vision benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity & Parental Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career

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