Court Administration Officer

Advancement in your sights? If you have highly developed administrative skills with a background and interest in the legal field, then consider this opportunity for you! As a member of a professional team, you will work with diverse stakeholders to coordinate all court related activities and materials in the Ontario Provincial Court System related to the Ministry of Transportation, Commercial Inspection and Enforcement Unit. This opportunity will give you lots of chance for varied interactions and working autonomously.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will:

• support three enforcement related programs by providing administrative support for all court related activities
• prepare Informations, Summonses, Notices of Disclosure, and other court required documents
• liaise and communicate with the Provincial Courts, prosecutors and defense representatives regarding various Ministry court activities
• perform varied duties in court, handling confidential case files
• coordinate court services for officers

How do I qualify?

Mandatory

• You have a valid class “G2” driver’s license or equivalent as recognized by the Province of Ontario

Analytical and Interpreting Legislation Skills

• You have problem-solving, analytical and research skills with proven judgment to accurately review and complete documentation
• You have demonstrated abilities to understand and interpret legislation (such as Provincial Offences Act, Highway Traffic Act, Public Vehicles Act, Motor Vehicle Transport Act, Fuel Tax Act, Dangerous Goods Transportation Act, Compulsory Automobile Insurance Act etc.) and to review and process complex documents
• You have knowledge of legal procedures and terminology to prepare summonses, disclosures that comply with generally accepted legal practices

Essential Skills

• You have organizational skills to coordinate multiple schedules and activities
• You are able to work independently and in a team environment
• You have effective oral and written communication, interpersonal and customer service skills to connect with members of the court, public and staff
• You are proficient using a variety of computer software including word processing, spreadsheet, database, presentation and Outlook applications

Additional Information:

Address:

• 1 English Temporary, duration up to 12 months, 2565 Ouellette Ave, Suite 210, Windsor, West Region, Criminal Record and Judicial Matters Check, Driver’s License History

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule:

3

Category:

Administrative and Support Services

Posted on:

Friday, September 6, 2024

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
• Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
• A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-MT-219506/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, September 20, 2024 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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