Department of Aging Management Analyst II

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Pay Schedule VI, Grade 29, Regular Schedule: 35 hours per week

A vacancy exists in the Department of Aging for a Management Analyst II.

Definition of Responsibility

The Baltimore County Department of Aging’s Fiscal Office utilizes a dedicated team of staff to manage the fiscal operations of the agency. This includes operating, capital and grant budgets along with procurement support and contract compliance.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this classification may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your Application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s)/degree(s), professional license(s) and/or certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of professional Licenses, Certifications and education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Examples of Duties

Job Purpose

Under general supervision, performs advanced professional fiscal, administrative, and analytical duties.

Examples of Essential Duties

• Formulates, executes, and controls large and comprehensive operating, capital and grant budgets. Analyzes expenses, revenues, and other budgetary data. Prepares, reviews, and analyzes budget requests, justifications, and related fiscal documents. Formulates budget proposals. Prepares and analyzes budget projections.
• Oversees the procurement of goods, services, supplies and equipment. Provides advice and guidance to agency staff regarding purchasing activities. Reviews, monitors, and authorizes expenditures. Authorizes purchase requests, requisitions, direct payments, and procurement card purchases.
• Leads, coordinates, and conducts administrative and management studies. Researches, analyzes, and reports on a variety of informational, operational, and management issues. Analyzes and evaluates the effectiveness of policies, procedures, operations, and methods. Analyzes staffing requirements, work scheduling, equipment and facilities. Performs fiscal analyses of management proposals. Performs statistical analysis of data. Researches, writes, and presents comprehensive reports and memorandums.
• Prepares and processes contracts. Oversees the execution of contracts. Manages special service contracts with outside vendors. Administers grants. Prepares grant application submittals. Serves as liaison between the granter and the agency. Monitors expenditures to ensure they are in accordance with guidelines and appropriation balances.
• Leads, coordinates, and conducts special programs and projects. Develops, implements, and evaluates management informational systems.

Examples of Other Duties

• Provides fiscal analysis and reporting to support the budget planning, revenue recognition.
• Supervises the Account Clerks to ensure accuracy and timeliness of processing and reporting.
• Assists in the preparation of the annual agency budget for general and grant funding.
• Assists in the preparation of the annual Area Plan budget for the Maryland Department of Aging.
• Prepares budget documents, tracks ongoing expenditures and EOY projected expenditures, reconciles financial records to ensure compliance with budgetary guidelines.
• Monitors grant expenditures and ensure adherence with grant guidelines and reporting dates.
• Researches and analyzes fiscal policies, procedures and regulations relevant to services for older adults.
• Provides technical assistance, training and support to departmental staff on financial procedures.
• Acts as a backup to the Fiscal Officer.
• Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree, preferably in business administration, public administration, economics, or a related field;

Plus

Two years’ experience performing professional fiscal, administrative and analytical duties.

(Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education. Education in business administration, public administration, or a related field beyond a bachelor’s degree may be substituted on a year-for-year basis for the required experience.)

Knowledge, Skills, and Abilities (Entry Level)

• Thorough knowledge of the principles and practices of public and business administration.
• Thorough knowledge of the principles and practices of budgeting and statistical data analysis.
• Knowledge of current offices practices, procedures, and systems.
• Thorough knowledge of English grammar and usage.
• Skill in the use of personal computers and office software packages.
• Skill in formulating, executing, and controlling budgets.
• Skill in analyzing expenses, revenues and other budgetary data.
• Skill in researching, analyzing, and reporting on management issues.
• Skill in performing fiscal analyses of proposals.
• Skill in performing statistical analysis of data.
• Skill in administering contracts and grants.
• Ability to lead, coordinate, and conducting special programs and projects.

Knowledge, Skills, and Abilities (Full Performance)

• Knowledge of County and departmental rules, regulations, policies and procedures.
• Knowledge of County budgetary and purchasing processes, procedures, and methods.
• Skill in leading, coordinating, and conducting programs and special projects.

Proof of Education, Certification(s) and License(s)

Applicants are required to submit proof of education, certification(s) and professional license(s) to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Education and/or Certification(s)/License(s) will result in your application not being considered. Proof of professional license(s), certification(s), and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).

Mail or deliver documents to:

ATTN: Management Analyst II – Aging

Office of Human Resources

Baltimore County Government

308 Allegheny Ave.

Towson, MD 21204

You must attach your transcript(s)/degree(s), professional license(s) and/or certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Conditions of Employment

Physical and Environmental Conditions

The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.

Medical Examination and Employment Background Investigation

Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Employment Benefits for Full-Time, Merit or Classified Employees

Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Salary

Annual Salary review – Step increases may be granted on anniversary date based on satisfactory job performance

General Increases – Cost of living increases and adjustments may be granted as legislated.

Longevity Increases – In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

Employees may elect basic term life insurance for themselves equal to one time the employee’s annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees’ Retirement System (ERS), with very limited exceptions.

Paid Leave

Paid benefits listed below vary depending upon the Classification.

Sick Leave

Vacation Leave

Personal Leave

Holidays

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Educational Assistance

70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

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