Diary Manager (Ref: 1987)

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

East Midlands (England), East of England, London (region), North East England, North West England, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

About the job

Job summary

This position is based Nationally

Job description

Background

The Community Delivery Group oversees policy development and operational guidance for Unpaid Work, Interventions and Sentence Management teams across the 12 Probation regions. Working closely with other workstreams within CDG including Interventions (Accredited Programmes), Sentence Management and Enforcement and Targeting. 

You will be part of a multi-faceted team and work closely with colleagues from across our regions and other programmes within the Probation Operations Directorate and wider Directorates.

We are looking for someone to join us to help deliver this work in a fast-paced environment and who are passionate about making a positive difference. Having a resilient, problem-solving approach and a strong communicator.

This is a unique opportunity to play a role in making a difference for our brilliant front-line staff, and if you believe you have the skills, experience and qualities we are looking for, then we are interested in hearing from you.

Role Overview

The role is to provide email and diary management and general administrative support to the Community Delivery Team Senior Leadership Team and the wider team as required by providing a professional and efficient service.

• The job holder will be required to prioritise meetings and manage diaries in an efficient and practical way.
• Interaction with internal and external stakeholders will be required as well as the preparation of papers for meetings along with other administrative tasks.
• The job holder will maintain a high level of confidentiality at all times.
• Manage diaries for senior leadership team.
• Anticipate and identify potential problems in relation to issues arising within the diaries, particularly with clashes of appointments and when priorities can change at very short notice.
• To provide prompt accurate and well-presented work. Type and amend a range of documents and correspondence.
• Type up Ministerial submissions, correspondence, minutes etc.
• Provide other administrative support as and where required such as room bookings, collating, sending out papers for meetings and other practical tasks required.
• Takes minutes/notes at meetings and writing them up to a high standard.
• Maintain action logs for meetings.

Essential Skills/Knowledge

• Experience of minute taking and general administrative tasks.
• Good communication and organisational skills.
• Excellent IT skills.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. 

For further information relating to this role, please contact Emma Osborne via email: Emma.osborne1@justice.gov.uk

Person specification

Please refer to Job Description

Behaviours

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Making Effective Decisions

Benefits

Alongside your salary of £27,040, HM Prison & Probation Service contributes £7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
• Telephone : 0845 241 5358

Recruitment team

• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints

https://jobs.justice.gov.uk/careers/JobDetail/1987?entityId=1987

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