DIO Administrative Support

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Sandhurst, South East England, GU15 4PQ : Andover, South East England, SP11 8HJ

About the job

Job summary

This role is part of a key liaison team for DIO business areas covering most of the South East and West of the Region. The main duties of the post will be the provision of administrative services, including, but not limited to: 

Management of the car fleet e.g booking of pool and hire cars, performing relevant checks on drivers, taking for services, vehicle safety checks and basic pool car maintenance, such as tyre pressure and car charging etc, Personal Protective Equipment and Stationery procurement and distribution; maintenance of adhoc Local Security Officer issues, i.e device logins and bitlockers. Good interpersonal skills are pivotal in promoting good working relationships both within the team and other teams across DIO and MoD.

This position is advertised at 37 hours per week. 

Job description

• Aid in management of pool car fleet, some remotely, in line with Defence transport management expectations
• Processing rental and hire car requests on behalf of colleagues – ensuring all back-office admin has been completed in compliance with JSP 800
• Liaison with the standard change team and customers to ensure Management of Office Equipment (Printers, Laptops, Skype Speakers, Projectors, Laminators etc.)
• Coordination of the stationery and Personal Protective Equipment (PPE) required for all personnel based located at Andover and sub sites within our Area of Responsibility.
• Processing payments for equipment including PPE via our financial systems.
• Coordinate daily post room runs, to ensure all parcels/letters are provided to colleagues in a timely manner.
• General building services management: fault reporting and monitoring, and office/floor plate planning in a ‘hot desking’ community, to meet business and health and safety requirements.
• Complete weekly building fire alarm tests (call point checks) and building safety walks to ensure compliance with site safety regulations.

Person specification

Essential

• Knowledge of MS Office suite
• Administration skills

Desirable 

• Experience of using databases
• Experience of managing pool cars

Licences

The role requires a Full UK Driving Licence as they are required to deliver and collect vehicles to garages for MOT service checks etc

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together
• Delivering at Pace
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Working Together

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. 

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. 

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : NIna Bradbury
• Email : nina.bradbury100@mod.gov.uk
• Telephone : 07977726845

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

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