Directors’ Assistant and Office Manager

Join a team which leverages media, legal and data-driven expertise to strengthen independent journalism, enable access to the law and promote responsible business. 

We are the corporate foundation of Thomson Reuters, one of the world’s leading content and technology companies. A registered charity in the UK and the USA, our expertise is embedded across the globe. 

For more than 40 years, we have promoted the highest standards in journalism by training reporters around the world to cover issues relevant to their local context, accurately and impartially. Today, we aim to foster free, fair, and informed societies by harnessing the power of the media, the law, and data intelligence. 

We do this by informing, empowering and equipping key actors working in our areas of focus so that their decisions can have a positive impact on people, society and the environment. Our unique combination of media and legal expertise enables us to deliver targeted capacity-building programmes, research, news, legal support and convenings that support our mission. Together, we can shape a prosperous planet where no one is left behind. 

We are seeking a Directors’ Assistant and Office Manager to work with the senior leadership team and at the heart of the Foundation. You will report into the Foundation’s COO and will work closely with the Senior Leadership Team to provide administrative support to them. You will also act as Office Manager, supporting the onboarding and offboarding of staff and acting as a point of contact to the teams facilitating the running of the office building in London. As Directors’ Assistant and Office Manager, you will be an integral part of Foundation team and will be instrumental in the smooth running of the organization and our pursuit of impact. 

About the Role 

As Directors’ Assistant and Office Manager you will: 

• Manage diaries of the Senior Leadership Team (except CEO, Director of Product & Technology and Editor-in-Chief), including meeting arrangements, guest registration, and booking meeting rooms, and other administrative management as required
• Ensure successful organisation of small-scale internal and external events and meetings as required
• Facilitate SLT travel and handle additional logistical matters as needed
• Ensure successful onboarding/offboarding of staff/contractors in TRF, including managing SRM procurement for SLT and their teams; setting up new staff / contractors in liaison with IT; IT equipment; building access pass;
• Support induction processes for TRF staff, including collecting feedback on inductions from new joiners
• Support the Operations Team with maintenance of resources on the Foundation Hub, including maintaining TRF staff organigrams, and discreet Operations Projects such as annual surveys and uploading resources to the Foundation’s website.
• Organize and maintain internal databases, including TRF’s staff distribution lists
• Act as a primary point of contact for teams that support the running of the office building in London

About You

To be our Directors’ Assistant and Office Manager, you will likely possess: 

• Excellent interpersonal, administration, communications, and computer skills
• Ability to be proactive, work on your own, deliver and co-ordinate for the SLT on key administrative tasks, events, and conference initiatives
• Excellent organisational skills, be detail-oriented, a problem solver, and have the ability to work with different teams and stakeholders
• Aptitude for multi-tasking, prioritising workload and delivering under time pressure
• Excellent knowledge of Microsoft Office applications and system technical skills required
• High level of personal integrity, trustworthiness, and the ability to handle confidential information with the utmost discretion
• Personal or professional interest in the social, humanitarian, and environmental areas
• Fluent in written and spoken English, additional languages desirable

Closing date for applications is 11.59pm on Sunday 27th October 2024.

About the Thomson Reuters Foundation 

The Thomson Reuters Foundation is the corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and the USA, we work to advance media freedom, foster more inclusive economies, and promote human rights. Through news, media development, free legal assistance and convening initiatives, we combine our unique media and legal services to drive systemic change. 

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What’s in it For You 

At the Thomson Reuters Foundation, our people are our greatest assets. Here are some of the benefits we offer for your personal and professional growth: 

• Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact? With hubs all over the world from Bangkok to Madrid to Rio de Janeiro, join a truly international team with a shared goal of helping to build societies around the world that are free, fair and informed.
• A Unique Approach: Our expertise in media and the law is world class; we combine the power of both to address the critical issues faced by humanity.
• Our Relevance: With a focus on advancing media freedom, fostering more inclusive economies and promoting human rights, our work has never been more needed than right now.
• Benefits: We offer competitive salary packages and market-leading benefits.
• Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.

About Thomson Reuters Foundation 

The Thomson Reuters Foundation is corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and the USA, we work to advance media freedom, foster more inclusive economies, and promote human rights. Through news, media development, free legal assistance and convening initiatives, we combine our unique media and legal services to drive systemic change. 

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. 

Accessibility 

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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More information about Thomson Reuters can be found on https://thomsonreuters.com.

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