Divisional Administrative Assistant

We are seeking a motivated and collaborative individual to join our team as a Divisional Administrative Assistant. This role offers an exciting opportunity to provide comprehensive and proactive administrative support for divisional staff and activities undertaken in the School. You will be a key administrative point of contact within the divisions, ensuring questions, issues and concerns are dealt with effectively within a dynamic and inclusive environment.

You will be responsible for:

• Proactively, provide general administrative support, delivering a high quality, confidential and flexible service including complex diary management of a number of senior members.
• To act as the first point of contact with the ability to deal professionally and effectively with a range of internal and external enquiries by phone.
• Organise meetings conferences and seminars, to include booking rooms, arranging AV equipment and catering, distributing papers.
• Servicing and organising regular and ad-hoc meetings and events, including booking rooms, equipment and refreshments; collating and distributing agendas; and taking and distributing minutes.
• Provide day to day finance support to include:

We welcome candidates who bring diverse perspectives, experiences, and approaches to their work.

About You

We encourage applications from individuals with a wide range of backgrounds and experiences. You should demonstrate:

Essential Criteria

• Working knowledge of administrative processes and procedures, ideally within a higher education/ NHS trust environment.
• Experience of working with administrative processes in a customer-facing environment, ideally with knowledge and/or experience of a higher education/NHS Trust environment.
• Experience of managing diaries and of providing PA support to senior staff.
• Experience of taking minutes.
• Good organisational skills, and able to prioritise work in a busy environment and meet strict deadlines.

Desirable Criteria

• Experience of contributing to the organisation and smooth running of events.
• Experience of managing heavily formatted data (eg in databases, database driven on-line applications or large spreadsheets).
• Experience of authoring content for the web and of related tasks such as sourcing images, managing updates, co-ordinating with material hosted elsewhere, etc.
• Working knowledge of Oracle/iProc/Discoverer/Key Travel/JobTrain/CMS (Website tool) and Pure.

We value transferable skills and real-world experience as much as formal qualifications.

Our benefits include:

• Generous employer pension contribution
• Christmas closure across all departments outside of annual leave and bank holidays
• Purple Place employee discount platform

For more information, please see University of Manchester Benefits. You can also find information on our Flexible and Hybrid working here.

We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy.

Enquiries about the role, shortlisting and interviews

Name: Victoria O’Reilly

Email Address: victoria.oreilly@manchester.ac.uk

General enquiries and administrative support

recruitmentservices.people@manchester.ac.uk

Technical and job portal support

https://jobseekersupport.jobtrain.co.uk/support/home

This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.

Applications close at midnight on the closing date.

Further particulars (with person specification) linked

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