Documentation Unit Specialist

Documentation Unit Specialist
Various Locations

Position Summary:

Applied Training Solutions, LLC is seeking a Documentation Unit Specialist to ensure the accurate and complete collection and maintenance of incident files generated during response activities. This role is responsible for building a cohesive document repository, clarifying discrepancies, recording minutes, and capturing After-Action Report (AAR) inputs.

Key Responsibilities:

• Collect and maintain incident files related to response activities
• Ensure documentation is complete, accurate, and well-organized
• Identify and obtain missing records as needed
• Clarify discrepancies and ensure consistency across records
• Record and transcribe meeting minutes during incident response
• Capture inputs and feedback for After-Action Reports (AARs)
• Organize documents into a centralized repository for future reference

Basic Qualifications:

• 2+ years of experience gathering and updating information
• 2+ years of experience auditing documents for completeness and accuracy
• Strong attention to detail and organizational skills
• Ability to manage digital and physical records efficiently
• Must be a U.S. citizen

Preferred Qualifications:

• Experience in emergency management or incident documentation
• Familiarity with ICS documentation and forms
• Proficiency with document management software or platforms

Other Requirements:

• U.S. Citizenship Required: Yes
• Performance Location: On-site while on assignment (location TBD)
• Relocation Assistance: Not applicable
• Clearance Required: None
• Travel Required: Yes – up to 100% while on assignment

Working Environment:

Work is performed in Emergency Operations Centers (EOCs), field environments, or remote coordination centers. Extended hours and travel may be required across the continental United States and its territories during emergency activations.

About Applied Training Solutions, LLC:

Applied Training Solutions, LLC is a leading simulations company providing innovative systems, products, and solutions to government and commercial customers.
We are committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and make all employment decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. citizenship is required for most positions.