About DRC
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role:
The Grants Officer will be responsible for information management and grant management for all projects. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC/ASI guidelines on contracts management as well as the financial compliance of all involved agencies. In this capacity, the role will be assisting in budget management of sub-grants, review of financial reports and expenditures and provide technical guidance on financial capacity. S/he will also lead project capacity and due diligence assessments for grantees in all cross border locations.

Duries and Responsibilities:
Grants Management:

• Participate in capacity assessment of potential grantees including but not limited to assessment of the organization capacity, governance structure, experience and financial management systems and provide remedial action points.
• Collate information and data for due diligence and Navex checks.
• Support in delivery of kick off and capacity building workshops for grants, finance and compliance management.
• Support the Deris Wanaag (DW) team with the coordination of the implementing partners financial reporting, documentation, disbursement management and CSSF compliance.
• Review the submitted financial reports and related supporting documents by implementing partners and coordinate with relevant finance teams on any financial management issues identified.
• Ensure 90% of grantee monthly reported expenditure is reviewed, approved and invoiced to client.
• Follow up with implementing partners to ensure timely submission of financial reports.
• Conduct spot-checks on the DW implementing partners and provide remedial action points to address areas of improvement.
• Ensure up to date grantee assets register for DW assets.
• Identify any compliance and financial spending risks during financial reviews and spot checks.
• Ensure complete and up to date filing of grants file folders.
• Support the implementing partners with capacity building plans of staff on financial and grants management.
• Work with field grants assistant to resolve any financial and compliance challenges with grantees.
• Review grantee monthly invoices against advances and expenditures and ensure timely internal approval prior to payment processing.
• Prepare grant close out checklist and drafting close out letters
• Ensure awareness and compliance with donor policies and guidelines by grantees
• Coordinate project kick-off ,close-out meetings and delivery of capacity building interventions.
• Participate in periodic reviews for all ongoing grants

Program Management and Support:

• Support the coordination of the project on financial reporting, documentation, disbursement management and general donor compliance;
• Review financial reports and supporting documents submitted by partner organizations and coordinate with the relevant programme, and finance teams on any financial management issues identified and monitor accompanying remedial actions.
• Ensure compliance of grantee reporting schedules and timelines and update of the reporting tracker
• Building and maintaining relationships with stakeholders (grantees, in delivery locations, and updating project Stakeholder Matrix•

Experience and technical competencies:

• At least three years of experience working with projects and/or grants management.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, negotiation and problem-solving skills.
• Competence in coordinating; monitoring and reviewing financial reports
• The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
• Strong strategic thinking and planning skills
• Excellent communication skills.
• Experience in working in complex and hardship areas/contexts
• High proficiency in MS Office tools (with excellent Microsoft Excel skills)

Education

• A university degree in BCOM/Business Studies, or any other relevant field
• Professional qualifications and experience in financial and contract management.

Language:

• Professional fluency in English

Key stakeholders:

• Project team
• National and Regional government authorities
• INGO, NGOs, CSOs
• Grantees

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Conditions

• Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
• Availability: January, 2025
• Duty station: Nairobi

Application and CV:
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.
Please submit your application and CV in English no later than 11th December 2024

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.