DSHS ESH Director, Health Information Management Department

Description

DSHS ESH Director, HIM Department –

Eastern State Hospital (ESH) in Medical Lake is excited to announce that we are now accepting applications for Director of Health Information Management (HIM). ESH is a state psychiatric hospital with an operating capacity of 375 beds serving forensic, civil and geropsychiatric patients. The HIM Director reports directly to the Chief Quality Officer and will be accountable for all matters related to the integrated health information management aspect of ESH’s quality Compliance System.

As a member of the ESH Senior Leadership Team, you will assist to direct ESH in successfully maintaining Accreditation and Certification through sustainable Joint Commission and CMS compliance. You will hold the authority to develop policies and control resources related to the documentation and flow of integrated health information. As HIM Director, you are principally responsible for the oversight, development, training and implementation of procedures and policies to ensure ESH is in full compliance with HIM and documentation best practices.

This is a full-time position, on-site Monday – Friday 7:30-4:00.

Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Some of what you will do

• Leadership, Planning, Delivery of Programs and Achieving Results.
• Plan, implement, manage, and audit the health information management aspect of ESH’s Quality Compliance System to ensure standards are met for hospital-wide accreditation and certification.
• Provide direct oversight for the planning, direction, supervision, and coordination of the work performed by the HIM Department including staff selection, employee performance evaluation and initiating corrective and/or formal disciplinary action to improve performance. This position is responsible for project management, goal setting, department and long-term strategic planning, and ensuring outcomes align with ESH’s vision, mission, and strategic goals.
• Work collaboratively with CCO, Privacy and Public Disclosure Manager, Director of Policy/ Risk/Discovery, and Assistant HIM Director to develop privacy policies and procedures and ensure data management processes reflect privacy requirements and comply with laws and regulations. Serve as privacy expert for the hospital in the absence of the Privacy and Public Disclosure Manager providing consultation and direction to hospital personnel.
• Work collaboratively with Chief Quality Officer, Revenue Cycle Manager, Chief Medical Officer, and Assistant HIM Director to develop and implement policies and procedures to ensure appropriate documentation and ICD-10-CM code assignment occurs for maximum revenue reimbursement.
• Employ administrative and leadership skills, specialized knowledge, and technical training, collaborating with CQO and other Senior Leadership staff to make decisions and provide guidance to ESH Executive Leadership and other hospital staff for appropriate documentation of psychiatric and medical care mandated by the Joint Commission and Center for Medicare/Medicaid Services, subsequently enabling ESH to continue to be certified/accredited and receive federal funding for approximately $65 million in federal funding.
• Work collaboratively with Information Technology (IT), and other hospital personnel to plan, develop, implement, and maintain an EHR to manage the flow of information within the hospital and to and from external organizations. Provide guidance, expertise, and subject matter expert knowledge during planning, implementation and on an ongoing basis.

Who should apply

Professionals with the following:

• Bachelor degree in Business Administration, Public Administration, Health Administration, Health Information Management, Nursing or another related field;

AND

• Five years of experience in Health Information or medical records management;

AND

• Five years of supervisory experience;

OR

• Additional described work experience may substitute year for year for education requirements.

Preferred knowledge, skills, and abilities:

• Certification by the American Health Information Management Association as a RHIT or RHIA including mandatory continuing education requirements and submission of annual dues.
• Minimum of five years of work experience in an accredited and/or CMS certified hospital with at least three years of experience related to Health Information Management and HIPAA Privacy.
• Minimum of three years of work experience in a psychiatric hospital.
• Extensive knowledge of advanced health information management practices including EHR technology and application
• Experience supervising staff in a diverse and dynamic department environment
• Knowledge of Health Insurance Portability & Accountability Act (HIPAA) Privacy and Security Rule
• Knowledge of ICD-10-CM coding guidelines, abstraction, and application
• Knowledge of CMS Conditions of Participation and Joint Commission standards related to HIM.
• Knowledge of hospital, state, and federal regulations, standards, policies, and procedures regarding the release of PHI.
• Demonstrate leadership and management skills and abilities, including sound judgment, independent problem solving, decision-making, strategic planning, conflict resolution and the ability to create and sustain high-performing teams.

Want to know more about Eastern State Hospital? Click on the videos below to meet staff, take a tour, and explore your career.

To Apply

• Complete online application.
• Submit chronological resume.
• Include a cover letter describing how your unique skills/experience align to this role.
• Provide three professional references with current contact information.

Questions? Email [email protected] or phone 360-725-5810, reference 08312.

To learn more about DSHS, go to www.dshs.wa.gov.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. 

#WeAreHiring #InclusionWorks 

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

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