EA to Head of School and Director of School Operations

Executive Assistant to the Head of School and Director of School Operations in the School of Biological Sciences, Faculty of Biology, Medicine and Health

We wish to recruit an individual to provide proactive confidential, high level Executive Assistant, administrative and project support to the Vice Dean and Head of School (HoS) and Director of School Operations (DoSO), which includes acting as the primary point of contact for the school Office. They will additionally provide administrative support to the School Operations Manager more widely, as required.

The post holder will ensure that the critical functions performed by the School Office are discharged efficiently and effectively. This will include proactively managing the School calendar of committees and events, reviewing and refining business processes, coordinating requests for the Head of School office and providing support for key staff including the School Leadership Team. The EA will act as an office manager – managing and supervising two School Office Administrators and allocating work, designing and improving processes and systems and undertaking projects. The post holder will organise and service the monthly Senior Leadership Team and Senior Operations Executive Committees, and other School level committees when required.

This is a dynamic and demanding role and will involve considerable flexibility and the ability to prioritise tasks in order to deliver consistently high standards of administrative support; ensure effective and professional liaison with academic, administrative and external customers at all levels, to facilitate the smooth running of day-to-day activities within the School.

You will have excellent organisational and time management skills to manage your own workload, working flexibly and on your own initiative. You will be a team player with the ability to build networks both within the School and across the wider University. Excellent IT skills are essential.

What can you expect in return

The University will actively foster a culture of inclusion and diversity and will seek to achieve true equality of opportunity for all members of its community.

What you will get in return:

• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here

Hybrid working arrangements may be considered. 

Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies.

Any recruitment enquiries from recruitment agencies should be directed to [email protected].

Any CV’s submitted by a recruitment agency will be considered a gift.

Enquiries about the vacancy, shortlisting and interviews:

Email: [email protected] 

General enquiries:

Email: [email protected]

Technical support:

https://jobseekersupport.jobtrain.co.uk/support/home

This vacancy will close for applications at midnight on the closing date.

Please see the link below for the Further Particulars document which contains the person specification criteria.

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