East London Sport Administrator

Location

Docklands Campus

Salary

£30,800 to £33,817 per annum inclusive of London Weighting

Post Type

Full Time

Post Type

Permanent

Closing Date

Sunday 26 January 2025

Interview Date

Wednesday 05 February 2025

Reference

3069-24-S

University of East London

Founded in 1898, we at the University of East London (UEL) are proud to change lives through education. Our goal is to advance industry 5.0 careers-first education and provide a clear path to the jobs and opportunities of the future. We’re committed to driving diversity in the 5.0 talent pipeline, working in partnership to promote talent wherever it is found and creating a balanced, inclusive, and green future.

But we can’t achieve this goal alone. We need forward-thinking, innovative, and curious individuals like you to join our community and help us craft our future. As part of our team, you’ll have the opportunity to work with a diverse range of people who share your passion for creating positive change. We’re an inclusive and welcoming community that is constantly moving forward, never satisfied with the status quo.

About Us

SportsDock is the flagship UEL sports facility, opened in early 2012, and is one of the largest indoor sports facilities in East London. The sports centre has recently undergone a £500,000 investment and includes two sports arenas, a large fitness facility, Optimal Zone functional room, dance studio and an outdoor 3g football pitch. SportsDock is open 7 days a week, 362 days per year, and is a fantastic resource for Students, Staff and the Local Community. It also boasts a very diverse activity programme and hosts regular sports clubs and national and international events. Our Workforce Programme and through a range of placement opportunities we help to inspire young people to be healthy and active. The service is supported by four main pillars; Community, Integrity, Commitment and Innovation.

About the Job

• Liaising with Event customers to confirm agreed bookings and requirements.
• Document Management (events) including risk assessments and liability.
• Event and booking invoicing – both external and internal – including internal transfers
• Agresso – Purchase Orders, STAF Forms and IR35’s.
• Assist in completing a range of SportsDock usage reports for the Administration Manager.
• Processing of Scholar Contracts, classroom bookings, XN bookings and external facility bookings
• Yearly facility programming and changes throughout the year.
• ADDACS & ARUDD Report and Membership Management – Cancellations and Suspensions
• To undertake other duties throughout the building as required by the Centre Manager or Duty Manager to ensure the smooth operation of the complex.
• General Office Duties such as stationery orders and ordering of equipment on Agresso.
• Annual Document Archiving
• Sick form documentation and coordination
• Ability to assist all customers with online bookings and memberships

About You

All duties and responsibilities are at the direction of the East London Sport Senior Management Team and are set out below. You would be expected to conduct themselves professionally at all times and perform the duties and responsibilities of the job description to the required standard.

• To provide administrative support to the East London Sport service and Events teams.
• To assist with the process of invoicing, bookings and other financial and non financial administrative tasks.
• To undertake administrative duties as determined and agreed by the Administration Manager.

Benefits Package

Here at UEL we understand it’s about more than just a salary. It’s about the entire package on offer along with our outstanding work environment and inclusive culture. We know the market rates for this vacancy and will offer a genuinely competitive salary DOE.

We care deeply about your wellbeing and our benefits includes: 20% pension (4% from you, 16% from us), 25 days holiday (plus 3 days over Christmas) plus bank holidays, hybrid working for most positions, and we’re always open to consider flexible working arrangements. We have a subsidised gym membership, 3 times base salary life assurance, a cashback healthcare scheme and wide variety of other generous benefits including discounts on: Apple and Samsung products, holidays, clothing, fitness, lifestyle, dining out and weekly shopping.

Equal Opportunities

UEL is an inclusive equal opportunities employer and are proud of our Equality, Diversity, and Inclusivity achievements, including: zero gender pay gap, members of Stonewall and have won Athena Swan awards. We expect all employees of UEL to accept our EDI policy and will not tolerate discrimination in any form.

So, if you’d like to take your career to the next level with us here at the University of East London and are inspired by our environment and committed to success, we want you to apply today!

Further Details

Job Description & Person Specification

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To contact the recruitment team please phone +44 20 8223 3000 x 4600 or e-mail hrhub@uel.ac.uk

CVs without a completed application form will not be accepted.

At UEL we are committed to working together to build a community which values diversity in both our staff and student populations, is representative and inclusive, enabling all to progress and thrive.

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