JOB DESCRIPTION

Assistant

in DG Communication of the European Commission

Representation to the Czech Republic

Job title: Accounting Assistant

Domain: Support Staff

Where: Representation of the European Commission to the Czech Republic

Function Group: FG III

Contract Type: 3a

Express your interest until: 11.01.2026 – 20.00 (noon, Brussels time)

WE ARE

We are the Representation of the European Commission to Czechia, place of employment in Prague, part of the Directorate-General for Communication (DG COMM). Our mission is to communicate EU policies and priorities in the Czech Republic, foster dialogue with citizens and stakeholders, and provide feedback from the national level to the European institutions.

The administrative section ensures day-to-day administrative functioning of the Representation, including human resources, logistics, and financial management. Under the authority of the Head of Representation, the assistant will support the Head of Administration in these areas, contributing to the efficient coordination of administrative processes and sound financial operations in support of the Representation’s overall goals.

WE PROPOSE

The Representation of the European Commission to Czechia is seeking to recruit one assistant.

Under the leadership of the Head of Representation, he/she will assist the Head of Administration with administrative management of the Representation and support all colleagues in the financial circuit to ensure efficient and transparent use of resources in line with the Commission’s financial and administrative rules.

He/she will assist in administrative and financial management, namely:

assist in the management of calls for tenders

assist with financial controls and analysis

initiate or revise all commitments and payments (in ARES/SUMMA internal systems)

management of LEF and BAF for financial transactions

assist on all files related to admin matters (encode data, write reports, provide information…)

manage inventory and assets

management of office supplies (monitoring and placing orders)

implement archiving and document management procedures

ensure day-to-day running of the Representation facilities

assist staff at arrivals and departures, collaborate to the management of administrative files of staff, Participate to the application of procedures related to personnel rights and to its follow-up (absences, leaves, annual medical visits…)

support also preparation of meetings and events (in- and out- the Representation)

WE LOOK FOR

We are looking for a well-organized and service-oriented colleague who is a team player.

He/she should have

proven experience in administrative and financial support functions

familiarity with the European Commission’s internal administrative and financial procedures and systems (will be considered a strong asset)

good analytical and communication skills

accuracy, discretion

ability to manage multiple tasks and deadlines effectively in a dynamic team environment

excellent command of Czech (C2 level) and very good of English (C1 level).

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send following documents:

1. your CV (preferably in the format in Czech or in English)

2. completed application form

Please send these documents by the publication deadline to indicating the call for interest reference 499694 in the subject.

No applications will be accepted after the publication deadline.