Editorial Production Assistant

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and seven international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, Frieze Seoul, The Armory Show and EXPO Chicago. Legacy art fair brands The Armory Show and EXPO Chicago were acquired by Frieze in September 2023. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.

We’re looking for an Editorial Production Assistant to support on administrative tasks relating to the production of frieze, Frieze Week, Frieze Masters and frieze.com.

Key Responsibilities and Accountabilities

• Submit and track invoices, in collaboration with the Content Operations Manager, and set up new payees in Endeavor’s finance system
• Add production deadlines set by the Content Operations Manager to the Publishing team’s shared calendar. Maintain a running list of internal deadlines, ensuring that relevant alerts and meetings are scheduled
• Set up meetings as required, liaising with freelancers on scheduling as required
• Create to-do lists and layout folders for each issue and frieze.com, and provide additional administrative support as needed
• Publish each new issue of frieze on Shopify
• Manage printing of press cards and business cards and organise the Publishing team’s post
• Maintain the archive in the London office
• Provide occasional administrative support for frieze magazine events, sending out invites, updating guest list spreadsheets and passing on any queries from the events mailbox to the Publishing and Events Manager
• Assist with coordination of commissioned photography for frieze magazine where required
• Create Spotify playlists for DJ in Residence
• Assist with proofing print publications and frieze.com where required
• Construct quarterly publishing updates
• Working closely with the EIC and any other editors, build the Sunday mailer every Friday, as well as any additional mailers as required.

Experience & Skills:

Mandatory

• Highly organized with impeccable attention to detail
• Proficient in Microsoft Office, particularly Excel and Outlook
• Able to balance varied demands and deadlines and identify priorities
• Excellent verbal and written communication skills

Desirable

• Experience in Publishing
• Experience with Shopify
• Experience with Mailchimp

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