Education Administrator

Job summary

An opportunity has arisen to join the Paediatric Disability Distance Learning Team within the Medical Education Team at Sheffield Children’s NHS Foundation Trust.

Due to a restructure of the team, we are pleased to offer two 0.6 WTE posts (22.5 hours each) where you will provide comprehensive and high quality administrative support to the delivery of our distance learning course, both the Neuro-disability Diploma and the related standalone courses that we offer nationally and internationally.

The suggested working pattern is Monday, Tuesday and Thursday for one of the posts and Wednesday, Thursday and Friday for the other post. The majority of our learning sessions and meetings take place on a Thursday at the current time.

Main duties of the job

Duties include the organisation and promotion of the Neuro-disability Diploma and related standalone courses, managing online learning, ensuring course material is up-to-date and within approved formats and attendance at relevant meetings.

You will facilitate financial processes relating to income and expenditure for the course, and schedule the marking process for the year for submitted assignments.

You will work closely with the Education Manager and also provide the link between the students, Course Directors and Clinical providers who support the course.

You will have regular exposure to confidential material and will require a high level of professionalism, discretion and integrity in dealing with internal and external contacts in a fast-paced environment.

Strong communication skills are essential along with the ability to work independently, using your own initiative whilst having the ability to work as part of a team and interact with staff at all levels. Attention to detail is a must and you will be expected to have proven high-quality IT skills and a keen eye for detail and accuracy.

This is an exciting opportunity to join a small but enthusiastic and busy team in supporting the Education function in the Trust.

About us

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children’s Health

We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Date posted

04 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

425-24-6836330

Job locations

Sheffield Children’s NHS Foundation Trust

Western Bank

Sheffield

S10 2TH

Job description

Job responsibilities

Please refer to the job description and person specification for full details of the role.

Interviews are planed for Wednesday 8th January 2025

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion leading by kindness and showing empathy, understanding and respect
• Accountability striving to do the right thing and owning responsibility
• Respect value differences, tackling inequality and fostering a culture of inclusion
• Excellence delivering a high-quality standard of care

Person Specification

Experience

Essential

• Comprehensive and demonstrable experience of administrative work in an office environment.
• Experience of organising and co-ordinating meetings and events.
• Good knowledge of Microsoft Office Packages (Word, Excel, email systems).
• Dealing with confidential information

Desirable

• Previous experience working in the NHS/Hospital or Training & Education environment
• Experience of delegating work

Qualifications and Training

Essential

• Level 3 in a relevant subject (e.g. Business Admin) and equivalent experience.

Knowledge and Skills

Essential

• Ability to multitask and manage multiple deadlines at the same time.
• Developed written skills with the ability to write clear notes, actions and minutes
• Ability to negotiate with people to accommodate changes to diary or appointments
• High level of accuracy and attention to detail
• Ability to establish effective administrative systems and processes.
• Ability to produce excellent quality, accurate and timely information and reports
• Ability to explain processes to people using a variety of different formats
• Flexible approach to work with the ability to adapt quickly to last minute changes.

Desirable

• Understanding and knowledge of Modernising Medical Careers and the NHS training pathways for junior doctors

Personal Attributes

Essential

• To be able to work as part of a team
• Understanding of the meaning of confidentiality and the requirement for this to be maintained
• Willingness to learn and acquire new knowledge and skills in areas new to the post holder

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Sheffield Children’s NHS Foundation Trust

Western Bank

Sheffield

S10 2TH

Employer’s website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)

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