Equipment Maintenance & Parts Support Coordinator

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Job Description:

Key Responsibilities

Parts & Inventory Support

• Maintain accurate parts inventory through stocking, labeling, and organization
• Order routine parts and consumables, monitor stock levels, and coordinate with vendors
• Receive shipments, verify accuracy, and ensure proper documentation
• Build and maintain Preventive Maintenance (PM) parts kits with required components
• Process parts returns, warranty claims, and core exchanges

Work Order & Maintenance Coordination

• Assist in generating, updating, and closing work orders accurately and on time
• Ensure parts usage and labor are properly captured within work orders
• Track repair requests and prioritize based on urgency and operational impact
• Support PM planning by maintaining schedules aligned with equipment usage and shop capacity

Systems, Data & Documentation (E360 Focus)

• Enter and maintain accurate equipment data in E360 system
• Update equipment meters to support PM and lifecycle tracking
• Scan, upload, and organize documents to ensure complete, accessible records
• Code maintenance invoices for approval and accurate accounting
• Generate basic reports on parts usage, maintenance activity, and costs

Collaboration & Shop Support

• Work closely with Shop Supervisor, Service Manager, and Parts leadership
• Serve as primary point of contact for parts and maintenance documentation
• Support mechanics by ensuring parts, information, and documentation are readily available

Qualifications & Skills

• Strong written and verbal communication skills
• High proficiency in Microsoft Excel (formulas, data management, reporting)
• Elevated comfort with computer systems; HCSS E360 experience strongly preferred
• Exceptional attention to detail for data entry, inventory tracking, and documentation
• Strong organizational skills with ability to manage multiple priorities
• Ability to work effectively in office and shop environments
• Willingness to become an E360 power user

We are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you’ll be welcomed into a supportive environment where all team members feel heard, respected, and valued.
We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

 

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