Events Management Consultant (National, Belarus) – Req#577793

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, chance

Consultancy Title: Events Management Consultant (National, Belarus)

Section/Division/Duty Station: Communications section, UNICEF Belarus CO

Duration: January/February – December 2025 (about 12 months)

Home/ office Based: Remote/Home-based (with visits to the office upon request/needs)

About UNICEF

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you. Over 75 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and abuse. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations, and governments.

BACKGROUND

Purpose of Activity/Assignment:

The purpose of the consultancy is to coordinate and provide overall technical guidance in design, planning, implementation and monitoring of UNICEF supported public activities and events that will contribute to the achievement of advocacy and programmatic outcomes.

Belarus CO aims to organize public events as a means to protect and promote children’s rights and address social issues; stimulate cognitive activity of children and youth through games, contests and interactive educational activities; promote responsible parenting and comprehensive development of children; promote family values and raising children in families; streamline social inclusion; promote safe and healthy lifestyle; promote youth civic engagement and participation; raise children’s awareness about their rights; and leverage resources for children’s programmes.

UNICEF interventions in mass events need additional support in preparation and execution processes, logistics and cooperation with partners. Very often, UNICEF engagements in public events is interlinked with national partners.

The Consultant will support the Communication section with events management. Close interaction with Partnerships and programme sections will be required.

Scope of Work:

• Provide support in preparation and implementation of planned activities;
• Act as a focal point in coordinating the events with a selected promotion/event agency, transfer of event equipment and visibility to contractors from warehouses;
• Select venues and catering, arrange onsite vendors and ensure partners’ engagement for the events;
• Ensure the detailed checklist for the events management and ensure its timely and quality execution;
• Provide assistance with the development and distribution at the events of communication/visibility materials for campaigns and activities, as well as coordinating designers, photographers, videographers, printing services, bloggers and other event contractors;
• Coordinate the volunteer engagement and participation in the events, help to organize logistics related to travel and participation of volunteers (in conjunction with the Volunteer Engagement consultant);
• Explore opportunities to build new partnerships with potential partners.

Terms of Reference / Key Deliverables / Delivery Deadline:

Work Assignment Overview

Deliverables/ Outputs

Delivery deadline

Logistical and event management support during 1 June events and activities

Event management, coordination with national partners

30 June 2025

Logistical and event management support within the framework of cooperation with the Center of Culture” Vitebsk” (including Slavyanskiy Bazaar events and activities)

Event management, coordination with national partners

30 December 2025, with event itself in July 2025

Logistical and event management support during World Children’s Day activities

Event management, coordination with national partners

30 November 2025

Support in organizing other UNICEF events (coordinating by Communication, Partnerships, program sections), as well as the UN Communication Group events

At least, ten events are anticipated (max 14 events)

Propose to indicate maximum number within the planned budget

31 December 2025

Travel (if required as per TOR):

Local travels within Belarus within this TOR.

Qualifications

Education:

• University degree in the social sciences, including but not limited to communication, marketing, sports, international relations or in a related technical field.
• As well as current university students (latest courses).

Work experience/Knowledge/Expertise/Skills required:

• A minimum of one year of relevant professional experience in events management and PR is an asset;
• An experience in design, management, implementation of activities related to networking and partnerships.
• Work experience or internship related to advocacy, communication, and partnerships, including proven experience of working with international, government and public organizations.
• Participation in volunteer initiatives related to the organization and implementation of public events will be an asset.
• Fluency in Russian
• Intermediate knowledge of English is an asset
• Knowledge of UNICEF mission, vision and core values;
• Knowledge of child rights issues, child participation;
• Work experience with or in partnership with UNICEF and other UN agencies will be in advance.

Competencies:

• Teamwork
• Communication
• Drive for results

Requirements:

Completed profile in UNICEF’s e-Recruitment system and

• Interested consultants should provide a letter of interest (Cover Letter) describing how they can contribute to the interventions listed under roles and responsibilities and why they should be selected for this position. In addition, they should share their latest CV/Resume and financial proposal 
• Financial Offer template_EM Consultancy.docx to undertake this job.
• Samples of the related job/tasks done/portfolio
• Upload copy of academic credentials
• Financial proposal: all-inclusive lump-sum cost (including travel and accommodation cost for this assignment as per work assignment) that will include/ reflect:
• the costs per each deliverable and the total lump-sum for the whole assignment (in US$) to undertake the terms of reference.
• travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR.
• Any other estimated costs: visa, health insurance, and living costs as applicable.
• Indicate your availability
• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

For every Child, you demonstrate… 

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please visit here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.

According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility jobs-near-me.org UNICEF.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

Remarks: 

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts. 

Read Full Description