Executive Administrative Assistant

Job Title: Temporary Executive Administrative Assistant

Location: Fremont, California

Assignment Type: Full-time, Temporary (2-Month Assignment)

Compensation: $50 per hour

position Summary:

We are seeking a highly organized and proactive Executive Administrative Assistant to support the daily operations of the President’s Office during a temporary two-month assignment. Reporting directly to the Strategic Advisor for Business Operations & Effectiveness , this role requires a high level of professionalism, discretion, and attention to detail in supporting senior executives, including the President and General Counsel.

This position is ideal for an experienced administrative professional who thrives in a fast-paced, high-stakes environment and is comfortable juggling multiple priorities while maintaining exceptional communication and organizational standards.

Key Responsibilities:

• Provide high-level administrative support to the President and General Counsel, under the direction of the Chief of Staff.
• Manage and prioritize complex calendars and scheduling, ensuring alignment with organizational goals.
• Coordinate and execute executive-level meetings and events, including preparing agendas, taking minutes, and managing logistics.
• Maintain well-organized and secure files, records, and databases related to confidential executive activities.
• Process expense reports and financial documentation accurately and in compliance with institutional policies.
• Communicate professionally and responsively via email, Google Chat, and text messaging.

Skills and Attributes:

• Exceptionally detail-oriented, with a track record of executing tasks with precision and excellence.
• Effective multitasker, capable of managing competing demands and tight deadlines.
• Proactive problem solver who can anticipate needs and offer practical, thoughtful solutions.
• Able to work independently with minimal oversight, while maintaining a high standard of quality and timeliness.
• Demonstrates a commitment to supporting a diverse and inclusive community.

Required Qualifications:

• Bachelor’s degree required.
• Minimum of 5 years of administrative experience, preferably in support of senior executives or vice presidents.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, Zoom, and Microsoft Teams.
• Demonstrated experience handling confidential information with discretion and professionalism.
• Willingness to occasionally work evenings or weekends as needed.

Compensation & Schedule:

• Pay Rate: $50 per hour
• Schedule: Full-time, temporary position (approx. 2 months)
• Location: On-site in Fremont, CA