Executive Administrative Assistant

This position supports the corporate leadership principally the Executive Vice President & Chief Strategy Officer. This position works under minimum supervision and is expected to take independent action as the “Chief-of-Staff” to the CSO, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CSO. Maintains professionalism and confidentiality.

Relieves the CSO of many administrative details.
• Makes administrative decisions, exercising independent judgment and discretion within the organization’s structure, policies, procedures and personnel.
• Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance.
• Liaison to various departments including: Operations, Human Resources, Legal, IT
• Compile special periodic reports and compose non-routine correspondence.
• Arrange meetings with management and various ownership entities booking conference. rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering.
• Establishes and maintains filing systems and a broad range of clerical and administrative. tasks, including coordinating office bills, executive travel, and office access cards.
• Performs any other routine office support as required by the CSO such as:
• preparing correspondence
• arranging appointments
• handling mail
• responding to telephone inquiries
• coordinating housekeeping of office
• Other assignments requested by the CSO.

Knowledge:

• Must be able to handle and maintain details of a confidential nature.
• Must be able to screen, refer or respond to telephone inquiries.
• Should have sufficient knowledge of organization’s structure, policies, procedures and personnel.

Skills & Abilities:

• Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat.
• Demonstrate proficiency with standard office equipment.
• Ability to organize and assemble presentation books in various forms including paper and digital.
• Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines.

education:

• High school diploma
• Associates or Bachelor’s degree

experience:

• Must have extensive C-Level executive assistant experience.

Language Skills:

• Must have exceptional verbal and written communication skills.

Certificates, Licenses and Registration:

• Notary preferred.

Our Company Does Work That Matters

Allan Myers is the largest heavy civil construction and materials production contractor in the mid-Atlantic. We build infrastructure: the highways and bridges that connect cities and towns, the public water and wastewater systems that provide clean water to your home and keep our streams clean. We take pride in meeting the highest quality standards because it ensures our work will have a long-lasting positive impact on the community. When you get home safe each night, you know that what you did that day matters.

At Allan Myers, you are part of a team dedicated to making things better, including your career. We pay well and provide generous benefits. We offer extensive training and promote from within. If you have the drive, we will help you build a career in the thriving construction industry and reach your full potential.

Allan Myers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status or other characteristics protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Notice to External, Third Party, Agency Recruiting Firms:
Allan Myers maintains a preferred vendor list and does not accept unsolicited resumes from agencies not under contract. Any resume submitted without a signed agreement and prior written authorization from our Talent Acquisition team will be deemed the property of Allan Myers. We reserve the right to engage with such candidates (contact, interview and hire) without financial obligation. No other employee is authorized to approve resume submissions or bind Allan Myers to any fee arrangement.