Executive Administrative Assistant in NORCO, Louisiana

Description:

Reports to an executive of the organization at the vice presidential level or above with responsibility for a major organization function. Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.

• Communicates executive’s instructions or desires to various individuals and/or departments, and furnishes and obtains information from other executives.
• Prepares correspondences, memoranda, and reports including the consolidation and editing of weekly and/or monthly activity reports under the direction of the executive. May initiate routine correspondences and memoranda not requiring executive’s attention.
• Schedules and maintains calendar of appointments, meetings, and travel itineraries and coordinates related arrangements.
• Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and furnishes information to save executive’s time.
• Coordinates administrative duties including filing, processing of invoices and requisitions, monitoring and reconciling controllable expenses, time cards, expense reports, annual budgets for this expense center and all rollup expense centers, and handles advanced secretarial and administrative functions.
• Generates and distributes reports concerning/affecting the activities of the functional areas reporting to executive including the monthly activity reports, budgets and controllable reports.
• Operates a personal computer and appropriate software packages or its equivalent.
• Relieves executive of some administrative detail. Within established guidelines and/or executive’s direction, makes independent decisions regarding planning, organizing, and scheduling work.
• Performs other duties as assigned.

This position is salaried nonexempt status, which means you are eligible for overtime pay.

Qualifications:
* Able and willing to work on-site, in-person at the Valero St. Charles Refinery required.
* High School diploma or GED required.
* Eight (8) years of broad/executive secretarial experience required.
* Basic knowledge and proficiency in MS Word, Excel, PowerPoint and various other software applications (as well as ability to use the Internet) required.

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria athttps://www.tsa.gov/for-industry/twic.

Position level and salary will be commensurate with qualifications and experience.

Valero’s employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team. For more information, visit Valero.com.

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.

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Job: Administrative/Clerical
Primary Location: US-LA-Norco
Job Posting: Nov 27, 2024, 8:45:23 AM
Unposting Date: Ongoing
Req ID: 24001IM