Executive Administrative Partner

Description and Requirements:

Lenovo is seeking an Executive Administrative Partner to support the ED and Directors of the Sales Center. This position will provide direct support to the ED, ensuring smooth and effective organizational operations within a complex sales environment. This person will also have responsibility for the Directors supporting segments within the Sales Center. The ideal candidate should possess excellent leadership skills, attention to detail, and capability to operate well within a matrixed environment to accommodate business needs. Responsibilities include managing complex calendars, expense reporting, travel arrangements, and the coordination of engagements and floor activities.

Responsibilities include:

• Strong in-office presence is required
• Responsible for complex calendar management, coordinating senior level internal/external customer meetings
• Serve as executive office gatekeeper, and demonstrate a high degree of initiative and ability to anticipate needs
• Arrange complex domestic travel
• Proactive tracking of all flight and ground transportation
• Maintain travel and expense budget, and review/approve expense reports on behalf of ED; Process expense reports and reconciliation against statements
• Strong understanding of company policies and tools; ability to educate executives on policy and new procedures (spend limits, city caps)
• Facilitate business communication between members of management, staff and outside senior business contacts
• Ability to make sound decisions with minimal direction
• Executive e-mail management – flag, action, follow-up, respond
• Deep understanding of organizational structure and business
• Ability to work across BU’s
• Ensure executive is on track to meet commitments
• Maintains confidentiality of all sensitive or proprietary information
• Assists extended team members with administrative duties

Basic Qualifications:

• Associates Degree or combined 7+ years of experience supporting senior-level business leaders in a corporate environment

Preferred Qualifications:

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills & ability to challenge/push back respectfully
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever-changing environment with strong analytical skills to find solutions
• Advanced Technical skills of Outlook and managing multiple calendars under one scope