Executive Assistant

What’s in it for you

We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!

• Annual bonus scheme of up to 10% of base salary
• Holiday starting at 25 days plus a personal day (plus Bank holidays)
• 26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
• Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing

About the role

We are currently recruiting an Executive Assistant to partner our Booker Executive through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.

Ultimately, an outstanding Executive Assistant ensures that exec members’ time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.

This role is based in Welwyn Garden City, with travel to Northampton once a week and time spent in Watford will be required.

You will be responsible for

• Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities
• Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally
• Building and maintaining a network to be a valued team member delivering great service to leadership teams
• Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises
• Coordinating both internal & external executive member’s networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented
• Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s)
• Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities
• Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities
• Following our business code of conduct & always acting with integrity, due diligence & confidentiality

You will need

• Experience in a similar role supporting similar level of seniority is essential
• Effective tracking/monitoring of cost centres/budgets
• Knowledge of resource booking systems (travel, venues etc) & basic financial document
• Flexibility required to meet the needs of a fast paced organisation
• MS Office/Outlook
• Highly organised, ability to prioritise effectively
• Accuracy & attention to detail
• Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team
• Administrative skills; multi-tasking is crucial
• Experience of sophisticated diary management and interaction with multiple partners

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About us

You might know us as a supermarket, technology company or even for our award-winning mobile network. Truth is, we’re all of those things, and much more. Our colleagues work with one goal in mind, helping to make every day a little better for our customers, colleagues and communities all over the world. No two customers are the same, neither are our colleagues.

At Tesco, we champion a balance that lets you thrive both in and out of work. Spend 60% of your week collaborating with colleagues at our office locations or local sites and the rest remotely. Whether you’re just kicking off your career, juggling passions, or navigating big life events, we’re here to support you. We always welcome a conversation about flexible working, so talk to us throughout your application about how we can support.

We’re proud to be an accredited Disability Confident Leader, where everyone’s welcome. That’s why we commit to providing a fully inclusive and accessible recruitment process. If you need support with your application, click here for more information. And if you’re interested in joining our team but don’t tick every box, don’t let that hold you back from applying

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