Executive Assistant

MoneyGram Haas F1 Team is unique – on and off the track. We don’t follow the status quo and we’ve made a name for ourselves as the team who does things differently. You might’ve seen us on Netflix or know that we’re the only American-owned team on the Formula 1 grid, but we’re also more than that.

We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each staffed by passionate, loyal and hardworking advocates. At Haas, you’ll be involved in many different areas of the team, an assortment of projects and plenty of hands-on experience while collaborating with some of the best minds in the world.

Yes, you’ll learn from us, but we expect to learn from you too!

General Summary:

This position reports to the Team Principal or their designee; is located in Banbury, UK. Responsible for providing executive assistant support to the Team Principal to ensure the working days run as smoothly and efficiently as possible, enabling the Team Principal to focus on their responsibilities in the knowledge that all general administrative support, logistics and arrangements have been taken care of.

Key Responsibilities:

• Promote teamwork and effective communications to develop working relationships between all personnel and departments.
• Provide calendar management as required for the Team Principal.
• Manage travel, logistics, transfers, schedules and track hospitality for executive and employees guests when required.
• Assisting with the set-up of meetings, including booking meeting rooms, catering and confirming details with attendees in a timely manner.
• Opening, acknowledging and co-ordinating responses to e-mail and post enquiries.
• Provide a welcoming, effective, professional response to all visitors and enquiries by phone and face-to-face.
• Ongoing coordination and tracking of projects.
• Follow administrative systems/processes to support the operation of the Team, including assistance with sign off requirements and coordination.
• Creating presentations, reports, uploading them to company systems, printing and distribution
• Update and maintain email distribution lists and others as appropriate
• Work as part of a team to help ensure delivery of goals and targets.
• Working as part of a team to distribute merchandise and team gifts when required
• Monthly expense reconciliation
• Maintain strong working relationships with the team teams and other business functions
• Follow all safety regulations in all venues.
• Other duties as assigned by the Team Principal or their designee.

Education and Work Experience:

• A team player and can show longevity in previous roles.
• Minimum of 10 years as an executive assistant within a similar industry.
• Strong IT Skills confident with Excel, power point, outlook and word.
• Experience of creating create meeting notes and chasing post-meeting actions and drive follow-up accountability within the broader team.

Specialized Knowledge and Skills:

• Strong communication skills, written and verbal.
• Have an excellent understanding of the Formula one industry
• Work to a consistently high standard in stressful and time sensitive situations.
• Quick decision-making skills whilst working through problems in a scientific and analytical way.
• Work well within a team environment with personnel at all levels.
• A sympathetic approach to your work colleagues and an ability to integrate within a group environment.
• A can-do positive approach and a willingness to help others is essential.

Work Environment Physical Demands:

An ability to work and prioritize within a high pressure, time sensitive environment while retaining a methodical approach is essential. The role may require some domestic and international travel and a willingness to work long and flexible hours including weekends.

This position may require lifting to 50 pounds, repeated bending, squatting and manual dexterity. Fast-paced work environment requiring heavy mental demands. Work environment includes machinery, race cars, 7-post and other rigs, grinding debris, and hazardous fluids. All employees must ensure compliance with the Company Health and Safety Policy, and all relevant other statutory Health and Safety legislation.

This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager.

At MoneyGram Haas F1 Team, we consider our employees our greatest asset. We strive to create a supportive and inclusive work environment where everyone can thrive and grow. We value diversity and encourage our employees to bring their unique perspectives and experiences to the conversation. Diversity, Equality, and Inclusion are fundamental to who we are as a company and a collective of colleagues. Our commitment to these ethics is steadfast and this promise travels with us wherever we are in the world.

We look after our team with multiple rewards packages, competitive bonuses and year-round health and wellbeing programs, providing you with the tools to motivate and perform at your best. 

If you’re passionate about competition, technology and teamwork, then working at MoneyGram Haas F1 Team could be the perfect fit for you. Motorsport is a dynamic and exciting industry that offers a wide range of opportunities for those who are willing to put in the hard work and dedication required to succeed. Working at MoneyGram Haas F1 Team is a highly rewarding experience, as you become a crucial member of a team that is constantly pushing the boundaries of what’s possible and striving for excellence in everything we do.

Join our team and make your passion your profession.

Notice

Due to the nature of the organisation, all employees of MoneyGram Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years. Further confirmation can be found on the Civil Aviation Authority National Security Vetting (NSV) website https://www.caa.co.uk/Commercial-industry/Security/Vetting/National-security-vetting/

If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.

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