Executive Assistant –

Job Number:

250936

Organization

: Institutional Equity Office

Job Location

: Oklahoma-Norman-Norman Campus

Schedule

: Full-time

Work Schedule: Monday – Friday; 8:00 am – 5:00 pm

Work Type: Onsite

Salary Range: Targeted salary $50,000 – $55,000 per year

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Executive Assistant position is crucial in keeping the Institutional Equity Office operating smoothly by providing administrative support to the Institutional Equity Officer and Title IX Coordinator, assisting in budget administration, and handling purchasing activities and human resources responsibilities for the department.

Duties:

• Writes and edits emails, drafts correspondence, and prepares communications on the executive’s behalf. Responds to inquiries concerning standard information and policies and procedures.
• Organizes meetings and events, including scheduling, preparation, sending reminders, and coordinating logistics as needed.
• Manages the day-to-day operation of the office.
• Serves as a liaison to internal and external staff, faculty, and administration.
• Assists in budget administration.
• Oversees record management including maintaining confidential records and information, electronic, and paper files).
• Handles purchasing activities and human resources responsibilities for department.
• Schedules appointments, coordinates meetings, and maintains appointment calendars.
• Prepares travel requests and expenses.
• Plans, coordinates and oversees special activities or projects.
• Researches, collects, and analyzes data or information. Prepares written reports or presentations.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor’s degree.

Equivalency Substitution: Will accept 48 months of administrative assistance, support and/or management experience in lieu of the Bachelor’s degree.

Skills:

• Proficient in Microsoft Office
• Highly organized and able to handle multiple projects and deadlines
• Able to communicate well and build rapport quickly with students, faculty, and staff
• Able to work well with interdepartmental teams and initiatives
• Demonstrated attention to detail is critical
• Composition and proofreading skills

Certifications:

• Valid Driver’s License

Advertised Physical Requirements:

• Must be able to engage in repetitive motions and communicate effectively. May be required to bend, lift, stoop, and carry.
• Standard office work environment.

Departmental Preferences:

• Departmental Website Administrator

Supervision: No Supervisory Duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting

: Apr 22, 2025

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