Executive Assistant

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Brighton, South East England, BN1 6AF

About the job

Job summary

About us 

More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come. 

Everyone at TPR plays an important role in helping to keep more than £2trn of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do. 

It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, Family Network, LGBT+ Network (Proud), Minority Ethnic (ME) Network and Women’s Network, which offer spaces to connect. 

Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play. 

We operate a hybrid working model, subject to government guidelines, where regular attendance in our Brighton office is required. Attendance in the office is team and role dependent. 

Job description

Role

We’re looking for an Executive Assistant to join the team to provide executive level support to our Executive Director of Strategy Policy and Analysis.

This role allows you to gain an insight into the decisions and entails working both independently and autonomously to provide proactive experienced administrative support and service to the Executive Director, ensuring effective management of their time, and they are fully prepared for their various activities. 

Serving as the main point of contact for internal and external stakeholders, you’ll handle queries, correspondence, and deadlines, while identifying appropriate resources. Building and maintaining positive relationships internally and externally, you’ll handle sensitive information professionally to support the delivery of our strategic aims. Additionally, you’ll assist in project management, gather crucial data for decision-making, coordinate executive-level meetings, and collaborate with the Exec and CEO office team to support organisational strategies and objectives. 

Responsibilities

• Administrative Support: Provide high-level administrative support, including: Managing calendars, scheduling appointments, and organising meetings. Prepare and review documents, reports, and presentations, ensuring accuracy and professionalism.
• Communication Management: Serve as the primary point of contact for internal and external collaborators, representing the ED and maintaining a positive and efficient flow of communication. Manage email correspondence, screen phone calls, and handle inquiries on behalf of the ED, mainly acting independently.
• Information Management: Proactively gather and compile relevant information and data to assist the ED in decision-making and planning. Ensure information is organised, easily accessible, and kept confidential when necessary.
• Meeting Coordination: Plan, schedule, and coordinate executive-level meetings and events. Prepare meeting agendas, collect and distribute relevant materials and follow up on action items to deadlines as required. Take accurate meeting minutes and disseminate them in a timely manner.
• Relationship Management: Cultivate and maintain positive relationships with key partners, including Exco members, internal staff and external stakeholders. Coordinate meetings, conduct research, and prepare briefing materials to support effective interactions.
• Project Support: Assist the ED and SLT leading and prioritising various projects and initiatives. Collaborate with cross-functional teams, track project achievements, and ensure timely completion of tasks. Prepare project status reports and updates as required.
• Confidentiality and Discretion: Handle sensitive and confidential information with utmost professionalism and always maintain strict confidentiality.
• Support coordination with CEO office, including involvement in corporate business planning activities.

Person specification

Essential and Desirable Criteria

Essential

• Extensive executive support experience with exceptional organisational skills, including diary and time management and prioritisation.
• A demonstrable proactive, and self-initiating approach, capable of foreseeing ED requirements.
• Evidence of being proficient in precise written and verbal communication, including minute-taking, composing sophisticated responses, and crafting briefing documents.
• Validated ability to expertly convey information to stakeholders at all levels while maintaining confidentiality and professionalism.
• Successful track record of running small projects from high-level briefs, quickly absorbing, and acting on intricate information.

Desirable

• Demonstrable experience in setting and tracking priorities, goals, objectives and timescales.
• Successful experience of meeting and presenting to senior stakeholders.

Benefits

Alongside your salary of £41,383, Pensions Regulator contributes £11,988 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Salary and benefits

As well as a starting salary from £41,383, we offer:

• Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
• discretionary bonus arrangements
• access to performance related pay progression
• 25 days annual leave provision
• flexible working arrangements
• development opportunities
• enhanced parental leave arrangements
• a free employee assistance programme
• an excellent office location in Brighton.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitmentteam@tpr.gov.uk

Recruitment team

• Email : recruitmentteam@tpr.gov.uk

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