Executive Assistant

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Company Description

First Quantum Minerals is a leading Canadian-based global mining & metals company focused on the production of copper, nickel, gold & cobalt. As a company, we strive for continuous excellence and after 25 years of operations we are now one of the world’s top 10 copper producers, exporting millions of tonnes of concentrate from multiple countries to customers worldwide. Our operations and future developments span across Africa, Europe, the Middle East, Australia and the Americas, and we are globally recognised for our specialist technical, engineering, construction and operational skills, which allow us to unlock value from complex mineral projects and deliver rewarding careers for our people, returns for our shareholders and sustainable development for the many local communities that host our operations. As we expand our operations, continue to provide metals to build the modern world and shift to a low carbon, greener economy in the years ahead, our mining projects will continue to require the best and the brightest talent to help us solve the emerging challenges of our time, shape our business and unlock opportunities for our future.

Job Description

Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the HR Manager, the Executive Assistant’s primary focus is the provision of comprehensive, high-level secretarial and administrative support to the Chief Executive Officer. The nature of this role requires that the successful candidate be intuitive, have demonstrable experience as an executive assistant, be confident working in a fast-paced environment and most importantly, possess a genuine passion for delivering exceptional service & the ability to build and maintain successful relationships while exercising professionalism and discretion. The individual will also be expected to support the CEO’s direct reports & the leadership team on an ad-hoc basis & will be accountable for London office management scope.

Job & Candidate Requirements 

Key Responsibilities:

The Executive Assistant’ general accountabilities include, but are not limited to, the below:

Executive Support

• Provide a high level of administrative and secretarial support directly to the CEO, using executive maturity and independent judgement, discretion, business insights, and perspectives to pro-actively Identify and anticipate needs
• Calendar/Diary Management. Provide strategic diary management, inbox management & prioritisation and time planning support. Exercise a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up
• Meeting Management. Schedule, coordinate & facilitate meetings/appointments, conferences and events. Support with related meeting minutes/notes/agendas where required, ensuring seamless execution and timely follow-up. As & when required, prepare CEO for upcoming meetings (creation & issuance of meeting packs/briefing documents), including interaction with Board members and liaising with the Corporate Secretarial department
• Travel Management. Oversee and manage complex travel arrangements & itineraries (e.g., accommodation, transportation, security). Create detailed itineraries/agendas for daily activities, manage all travel logistics with the aim of maximizing trip itineraries/ productivity & support with preparing required visa entry documentation where applicable
• Expenses. Process detailed expense reports for the CEO’s expenditure to deadline and with accuracy (experience with Workday desirable)
• Event Coordination. Assist with events management and functions when required
• Other. Perform any other requests as directed by the CEO & support additional duties as assigned from time to time, including administrative scope for the London leadership team

Office Facilities Coordination

• Manage general office administration & operations , including building access & protocols, office maintenance activities, inventory management, compliance with H&S/environmental regulations, vendor management & office documentation control
• Will be required to perform ad-hoc reception duties in the absence of the office receptionist

Qualifications:

An undergraduate or Bachelor’s degree in a relevant field of study

Experience & Technical Skills Required:

• Substantial working experience as an executive assistant within a multinational company
• Mining or operational experience would be an asset
• Highly articulate & flawless communication skills , both written and verbal
• Exceptional organisational & administrative skills
• Computer fluency essential. Proficient in Microsoft application software (particularly Excel, Outlook & Word)

Other Requirements:

• Reliable and conscientious. Demonstrates empathy and kindness
• Down to earth, respectful & approachable. High level of emotional intelligence
• Keen attention to detail, proactive & highly organised
• Resourceful & strong ability to exercise sound judgement. Highly flexible an adaptable to fast changing priorities
• High levels of integrity, discretion and ability to maintain strict confidentiality
• Ability to build strong working relationships across a diverse global environment
• Willingness to perform work scope outside of the core responsibilities of the role
• Availability outside of business hours. Some weekend work required & possible business travel to remote locations
• Candidates must have the right to work in the applicable region without visa sponsorship
• Fluency in English is required. Proficiency in other languages (Spanish) highly regarded

Core Values & Behavioural Profile:

FQM’s culture is centred on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.

Additional Information

First Quantum Benefits

• A dynamic, challenging and extraordinary working environment where safety is a number one priority
• Opportunity to develop within a growing company that is currently one of the world’s top 10 copper producers
• Highly competitive base compensation & financial incentives (discretionary bonuses & Long term share plan)
• Attractive benefits package & leave options aligned with local market best practice
• Performance over presence culture & flexible working environment as per business requirements

Diversity & Inclusion

At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender age, religion, identity or experience.

Office Location: London

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