Executive Assistant

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About the Job:

The Executive Assistant role provides administrative support to a Vice President who contributes to functional strategy and is typically a SLT direct report. We are looking for someone who exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. They should be familiar with a variety of organization concepts, practices and procedures and ensure duties are completed accurately and delivered in a high quality and timely manner.

What You’ll Do:

• Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
• Identifies efficiencies in processes and procedures.
• Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
• Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
• Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Works on or may lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintains strict confidentiality in handling materials and sensitive information.

What You’ll Bring to the Role:

• Five or more years of administrative assistant experience.
• Associates degree or specialized training or equivalent experience; college degree preferred.
• Proficient in MS Office at advanced levels.
• High degree of organization and planning skills.
• Excellent written and verbal communication skills.
• Ability to apply good judgment in making independent decisions and coordinating information.
• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Compensation Range:

Pay Range – Start:

$25.11

Pay Range – End:

$46.63

Geographic Specific Pay Structure:

Structure 110:

$27.63 USD – $51.31 USD

Structure 115:

$28.88 USD – $53.63 USD

We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.

Grow your career with a best-in-class company that puts our clients’ interests at the center of all we do. Get started now!

Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

Skills

Teamwork (NM) – Advanced, Administrative Service Delivery (NM) – Expert, Documentation (NM) – Expert, Business Acumen (NM) – Advanced, Emotional Intelligence (NM) – Expert, Customer Service Mindset (NM) – Expert, Organizational Excellence (NM) – Expert, Technical & Digital Acumen (NM) – Expert, Attention to Detail (NM) – Expert, Organizational & Political Savvy (NM) – Expert, Interpersonal Savvy (NM) – Expert

FIND YOUR FUTURE

We’re excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and our commitment to a culture of belonging.

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups

EEO/AA Employer/Vets/Disability

 

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