Executive Assistant

Carnival UK, operates both P&O and Cunard Line two of the of the world’s largest cruise companies. Based in Southampton UK, we are dedicated to delivering exceptional cruise experiences with a distinct British flair. Our team focuses on providing outstanding service, entertainment, and responsible tourism, ensuring that our guests enjoy unforgettable journeys while we prioritise sustainability and environmental stewardship.

Role Overview

Reporting directly to an assigned Executive member, the Executive Assistant (EA) provides vital support to one or more Executives and/or the Senior Leadership Team. 

Key responsibilities include managing diaries, handling emails, drafting communications, preparing presentations and reports, coordinating meeting agendas, planning meetings, taking notes, onboarding new team members, preparing senior leaders for meetings, organizing events, and performing general administrative tasks for the team.

This role demands strong judgment in diverse situations, alongside excellent written and verbal communication, administrative, and organizational skills. The EA must effectively balance multiple priorities and work independently on projects from start to finish, often under pressure while managing a range of activities and confidential matters with discretion. Additionally, collaboration with other EAs, PAs, and colleagues across the organization is essential.

Key accountabilities include:

• Support with upcoming engagements and work priorities
• Ensuring that all reports and work papers are correctly filed
• Manage and maintain diaries to ensure a balance between business meetings, travel and lead time preparation and work priorities
• Proactively prepare the necessary ‘paperwork’ on behalf of team members to ensure they are fully prepared for engagements
• Manage regular processes and reports on the authority of the team
• Work on own initiative to problem solve when managing changing and conflicting priorities
• Organise meetings, prepare agenda and take minutes / actions points for team as required
• Organise travel arrangements as required to support the team

This role is classified as CUK11 and is available on a full-time, permanent basis. We offer hybrid work including up to two days from home.

About you: the ideal candidate

You are more than just your CV. You’re someone who brings:

• Demonstrable PA or minimum secretarial experience at a senior level
• Experience of working within a large business environment
• Experience of prioritising complex workloads

We recognise the value in having people with a variety of backgrounds, experience and skills in our business. That means the role requirements here should be seen as a guide, not a checklist. 

Why join us?

Carnival UK is about being part of a community that values growth, work-life balance, and wellbeing. Some of the perks you can expect are : 

• Employee Discounted Cruising plus Friends and Family offers
• Recognition scheme with prizes and awards
• Regular office events including live entertainment, lifestyle events and charity partner fundraisers
• Extensive learning and development opportunities
• Employee-led networks
• Employee Assistance and Wellbeing programmes

Take the next step

Due to the popularity of our roles and our commitment to finding the best talent, we might close applications earlier than advertised. Don’t miss out on this opportunity to become part of a team 

#LI-Hybrid 

#Job Functions; Administrative; General Business 

#LI-JT1

Holidays are one of life’s greatest pleasures. Having the chance to relax, escape and explore is a magical thing. And there is no better holiday than a cruise.

No one knows cruising like Carnival UK, where talented people from across the globe come together to create unforgettable holiday happiness. As part of the world’s largest holiday travel and leisure company, we take enormous pride in bringing to life two of the most iconic brands from Britain’s rich seafaring heritage, P&O Cruises and Cunard. Collectively they have been delivering unbridled joy, boundless adventure and lifelong memories to millions of people for over 350 years. And in a multi-million pound global holiday market, where cruising has barely scratched the surface, we have the opportunity to do that for many, many more people.

Our diverse yet tight knit teams share high standards, heartfelt values and passion for our purpose. Our Culture Essentials describe the expectations we have for ourselves and of each other, in building a culture that supports safe, sustainable, compliant operations and celebrates diversity, equity and inclusion.

It’s through the successful delivery of these extraordinary travel experiences for our target markets and our distinctive culture, that we hope to become Travel’s Employer of Choice.

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