Executive Assistant – Financial Sponsor Group

Global Investment Banking

We are looking for a talented and highly motivated Executive Assistant to support our Financial Sponsor Group (FSG) team! Join us and find out why we have been a Fortune Best Place to Work for over 20 years!

Baird’s Global Investment Banking team rewards commitment and dedication with high-touch mentoring, learning and development resources, and engaging, long-term career paths. At every step, we take pride in offering a rewarding career experience, serving as a destination employer for the best and the brightest. As an Executive Assistant, you will be able to contribute to the success of our Financial Sponsor Group through administrative and operational support, client-relationship management, and event organization.

The ideal individual will provide administrative support to our FSG Managing Directors, Investment Bankers and FSG Specialists. Some of these duties may include supporting the banker’s calendars, scheduling meetings/calls, arranging travel, processing expenses, and monitoring phases of deal processes. You will tap into your analytical skills by researching and compiling data and vital communications to complete tasks. A key to your success will be developing and maintain strong relationships. We take pride in nurturing the development of our associates, by offering training for growth and development within your role.

As an Executive Assistant you will be:

• Managing complex multi-time-zone diaries, organising meetings and coordinating conference calls in a fast-paced working environment whilst ensuring the teams’ priorities are met.
• Responsible for maintaining/tracking client interactions and following up as necessary.
• Accountable for daily correspondence and email management.
• Arranging extensive UK and overseas travel and keeping on top of changes and ensuring calendars are kept up to date.
• Acting as a designated point of contact / Project Assistant including managing projects in Salesforce.
• Executing event organisation such as Closing Dinners and Sector Events.
• Processing and submitting expenses for team members in a timely manner.
• Providing ad-hoc support where required including general department administration e.g. printing, binding, photocopying.
• Supporting visiting colleagues from other Baird offices.
• Covering for the other EA’s as and when required.
• Helping with other administrative duties as and when requested.

What makes this opportunity great:

• Compelling careers working side-by-side with the best in the business.
• Ability to work with a variety of teams and leaders, proving your ability to be flexible and highly adaptable.
• Fast paced environment that will enable you to grow as a professional.
• Always promoting excellent client relationships.

What we look for:

• Articulate with strong IT skills, including fluency in all major office applications (Outlook, Word, PowerPoint, Excel – Salesforce experience is advantageous).
• Drive and energy, with the ability to multi-task effectively when under pressure.
• Effective time management skills.
• Strong client service ethos with excellent team working skills.
• Excellent pro activity, organisation and administrative skills.
• High attention to detail, accuracy and the ability to meet deadlines.
• Excellent written and oral communication skills with the ability to manage up as well as down.
• Assertive decision maker with the ability to apply good initiative.
• Exhibiting credibility and inspiring trust.

During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules. 

Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.

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