Remote position – Home-Based Location (The International Coordinator is based in South Africa and the UK so applicants will need to be based in a similar time zone to SAST and GMT).
About WIEGO
Women in Informal Employment: Globalizing and Organizing (WIEGO) is a global network focused on securing livelihoods for the working poor, especially women, in the informal economy. We believe all workers should have equal economic opportunities and rights. WIEGO creates change by building capacity among informal worker organizations, expanding the knowledge base about the informal economy, and influencing local, national, and international policies.
The Position
WIEGO is seeking a highly organized and professional Executive Assistant to support our International Coordinator (equivalent to CEO/Executive Director), who is based in South Africa and the UK. This position involves providing high-level administrative support, including calendar management, meeting coordination, communications and project support. Additionally, the Executive Assistant will have responsibilities related to the organization’s governance and will play a critical role in ensuring the effective operation of WIEGO.
This is a remote, part-time position. The successful candidate will work from home and must have access to their own computer equipment and a reliable Internet connection. Prior experience in providing high-level remote executive support is required. Applicants should be based in a time zone aligned closely with South Africa and the UK.
Key Responsibilities
Reporting directly to the International Coordinator, the Executive Assistant will:
Calendar Management, Work Planning, and General Administrative Support for the International Coordinator:
- Ensuring the International Coordinator’s calendar is up to date, coordinated and well organized to support an effectively prioritize workload
- Arranging, scheduling and booking meetings, liaising with internal and external contacts to coordinate diaries where necessary
- Maintaining own work planner and updating on ongoing basis
- Tracking commitments of the International Coordinator and seeing them through to completion.
- Preparing and processing of expense reimbursement claims and credit card reconciliation
- Liaising with WIEGO’s Events & Travel Manager to plan and organize international travel, including producing itineraries, coordinating visa applications, and compiling materials as necessary.
- Email management on behalf of the International Coordinator as needed
- Supporting internal communication e.g. responding to queries, posting on WIEGO’s Intranet, and otherwise distributing information on behalf of the International Coordinator
- Troubleshooting or referring technical issues experienced by International Coordinator
- Organizing and maintaining files and drives
Board Support:
- Serving as the International Coordinator’s administrative liaison to the WIEGO Board
- Aiding the Finance Director in their Company Secretary duties pertaining to the Board
- Preparing Board meeting agendas, including distribution of board materials before meetings in electronic format, as well as attending meetings to take minutes
- Providing assistance to the Operations Director during the induction process for new Board members as needed
- Assisting the Board sub-committees with distribution of materials before meetings in electronic format, attending meetings to take minutes, and with ad hoc requests
Liaison with WIEGO’s members:
- Leading on the implementation of WIEGO’s strategy to support its individual membership
- Working with the Organisation and Representation Programme Director to support institutional members
Project Support:
- Project management and content creation for governance and organisational development processes led by the IC and the Senior Management Team
- Provide input and administrative support to organisational development processes
General Organizational Administrative Support:
- Providing logistical support for in-person meetings as needed and assisting in pre-planning as determined in collaboration with the Events & Travel Team.
- Preparing meeting agendas, compiling relevant information prior to meetings so it is readily available to participants, arranging video conferencing and attending meetings to take minutes where necessary
- Reviewing meeting minutes to track and follow up appropriate actions on behalf of the International Coordinator.
About You
The ideal candidate will demonstrate the following qualifications, skills, and experience:
Qualifications and Experience:
- A Bachelor’s degree or equivalent work experience.
- At least five years’ experience providing high-level executive support, including calendar and email management, to senior management.
- Proven experience supporting governance processes, such as preparing Board papers, arranging meetings, and taking minutes.
- Demonstrated project management and content creation skills for governance and organisational development processes, ensuring timely delivery and effective communication.
- Experience in implementing membership strategies, particularly in global or non-profit organisations, with an understanding of institutional and individual membership dynamics.
- Familiarity with international development or experience working in a global, non-profit, or membership-based organisation is highly desirable.
Key Competencies and Skills:
- Proven ability to manage multiple tasks, prioritise competing demands, and meet deadlines in a fast-paced environment.
- Exceptional attention to detail and strong organisational skills, with the ability to track and manage workflows effectively.
- Strong proactive problem-solving skills, with the ability to troubleshoot and resolve technical, logistical, and administrative challenges.
- Excellent oral and written communication skills in English, with a strong grasp of spelling, grammar, and punctuation. Proficiency in additional languages is an asset.
- Ability to communicate diplomatically and effectively with a range of stakeholders, including Board members, institutional members, and senior leadership.
- Advanced proficiency in Google Suite, Microsoft Office Suite, and Zoom.
- High levels of discretion, professionalism, and sensitivity in handling confidential information.
- Ability to work cross-culturally and coordinate with diverse teams across time zones, with an appreciation for remote work challenges and the ability to self-motivate and work independently.
- Willingness to undertake occasional international travel.
What we offer
An initial 3-month contract, extendable to one-year subject to satisfactory performance and mutual agreement, and thereafter renewable by mutual agreement.
The post-holder will work from home and therefore will need access to their own computer equipment and a strong internet connection.
Salary and terms depend on experience, location , and the role profile. This will be discussed with the successful candidate.
How to apply
To apply for this position, please complete the form available on www.wiego.org which needs to include a cover letter explaining your motivation and how you fulfil the above requirements and your CV by the closing date of 19th March 2025 (23:59 GMT).
WIEGO is committed to diversity, equity, and inclusion. All applicants are welcome.