Executive Assistant I

Why Ryan?

• Competitive Compensation and Benefits
• Home Office Stipend
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant I (Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Acts as an extension of the Executive dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email, written, phone, and fax) while the Executive is traveling
• Maintains a positive attitude and assists when other Executive Assistants are unavailable.

Client:

• Handles all calendar appointments and scheduling. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Executive’s time.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers telephone calls, takes accurate and concise messages
• Manages daily correspondence and filing
• Possesses strong grammatical and proofreading skills
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved

Value:

• Handles and safeguards confidential and sensitive company and personal information
• Identifies and works to improve internal processes and works to develop Firm policies as needed.
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Assists with other projects as needed
• Performs other duties as assigned

Education and Experience:

• High-school diploma or general equivalency diploma (GED) required with at least five years related executive administrative experience supporting C-suite level executives.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Supervisory Responsibilities:

• This job has limited or no supervisory responsibilities.

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