Executive Assistant – Investment Banking

Global Investment Banking

We are looking for a talented and highly motivated Executive Assistant to support our Investment Banking team! Join us and find out why we have been a Fortune Best Place to Work for 22 consecutive years!

Baird’s Global Investment Banking team rewards commitment and dedication with high-touch mentoring, learning and development resources, and engaging, long-term career paths. At every step, we take pride in offering a rewarding career experience, serving as a destination employer for the best and the brightest. As an Executive Assistant, you will be able to contribute to the success of our Investment Banking team through administrative and operational support, client-relationship management, and event organization.

The ideal individual will provide administrative support to our Managing Directors and a team of Investment Bankers. Some of these duties may include supporting the banker’s calendars, scheduling meetings/calls, arranging travel, processing expenses, and monitoring phases of deal processes. You will tap into your analytical skills by researching and compiling data and vital communications to complete tasks. A key to your success will be developing and maintain strong relationships. We take pride in nurturing the development of our associates, by offering training for growth and development within your role.

As an Executive Assistant you will be:

• Manage multi-time-zone diaries, organize meetings, and coordinate conference calls.
• Handle daily correspondence and email management.
• Arrange UK and overseas travel, creating detailed itineraries and managing changes.
• Provide administrative support for live deals under tight deadlines.
• Serve as the primary contact for deal administration by managing Salesforce lists, coordinating meetings and travel, monitoring emails, tracking buyer activity, and updating deal information to generate customized reports.
• Organize events, including venue research, logistics, and budget management.
• Process and submit team expenses promptly.
• Foster excellent client relationships.
• Offer general administrative support as needed.
• Assist visiting colleagues from other Baird offices.

What makes this opportunity great:

• Compelling careers working side-by-side with the best in the business.
• Ability to work with a variety of teams and leaders, proving your ability to be flexible and highly adaptable.
• Fast paced environment that will enable you to grow as a professional.
• Always promoting excellent client relationships.

What we look for:

• Strong IT skills, fluent in major office applications (Outlook, Word, PowerPoint, Excel)
• Experience with Salesforce and SharePoint is a plus
• Ability to multi-task effectively under pressure with drive and energy
• Strong client service focus and excellent teamwork skills
• Excellent organizational and administrative abilities
• Detail-oriented, accurate, and able to meet deadlines
• Strong written and oral communication skills, capable of managing up and down
• Assertive decision-maker with good initiative
• Experience in Investment Banking or comparable high-energy settings.
• Proficiency in additional languages is advantageous.

During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules. 

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.

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