Executive Assistant – Phoenix, AZ

jobs-near-me.org

<div class="isg-job-description“>

Lane Construction is one of America’s leading construction companies, specializing in large, complex civil infrastructure. For 135 years, it has contributed to the development of the country’s transportation systems including the Interstate Highway System and a vast network of roads, bridges, airports, metros, and railways. Lane specializes in mobility, tunneling, and water resources to address sustainable development and climate change adaptation challenges.

Description

Manages complex calendars, schedules appointments, and independently prioritizes/reschedules meetings.
Manages expense reports and reimbursements, ensuring accuracy and compliance with company policy.
Arranges domestic and international travel, including transportation, lodging, and itineraries for executives and guests.
Manages purchase requisitions from entry to approval.
Conducts full analysis on purchase orders including verifying attachments; comparing amendments, quotes and signed contracts prior to approval.
Assists with the creation of presentations including collecting information and formatting.
Summarizes incoming materials, gathered information, or meeting content to assist executives.
Coordinates and provides support for on-site and off-site events.
Coordinates internal and external meetings, including logistics, agendas, and follow-up.
Takes and transcribes notes and dictation.
Reads and routes incoming mail appropriately.
Periodically inventories and, if necessary, orders supplies.
Acts as the liaison with IT for hardware and software issues for executives.
Handles confidential matters with discretion and sound judgment.
Performs other duties as assigned.

Competencies

Adobe products

Integrity

Influencing and Communicating

Communication

Coordination

Event Planning

Emotional Intelligence

Microsoft Office Suite

Documentation

Policies and Procedures

Organization

Writing

Time Management

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Lane is an Equal Opportunity Employer.

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Women and minorities are encouraged to apply. Lane is an Equal Opportunity Employer M/F/D/V.

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.

Next HR Manager - Phoenix, AZ »

Previous « Environmental Manager - Phoenix, AZ

International (with work permit in Morocco) or National Private Sector Partnerships Consultant Rabat Morocco. 12 Months Remote# 592846

jobs-near-me.org Contract Duration 12 Months Working arrangement: Home Based, National/ International candidates; ONLY INTERNATIONAL CANDIDATES…

2 hours ago

Senior Security Associate, G-7, Temporary Position, 364 days, Cox’s Bazar Field Office, Bangladesh, #00137264

jobs-near-me.org UNICEF works in over 190 countries and territories to save children’s lives, defend their…

2 hours ago

Quality Assurance Associate, G-6, Temporary Position, 364 days, Vientiane, Lao People’s Dem. Rep., #00137242

jobs-near-me.org UNICEF works in over 190 countries and territories to save children’s lives, defend their…

2 hours ago

Project Manager (ADEPT Programme), P-4, Temporary Position for 364 days, Supply Division, COPENHAGEN, #00136772

jobs-near-me.org UNICEF works in over 190 countries and territories to save children’s lives, defend their…

2 hours ago

Final evaluation of implementation of the National Child Protection Programme for 2022–2026, Chisinau, Moldova, Remote with travel, (for Internationals)

jobs-near-me.org Contract Duration – 6 months Working arrangement: Remote with travel UNICEF works in…

2 hours ago

Procurement Assistant, G-5, Fixed Term Position, Copenhagen, Denmark, Child Survival Center, Supply Division, #21908

jobs-near-me.org UNICEF works in over 190 countries and territories to save children’s lives, defend their…

2 hours ago