Executive Assistant to CCO

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. 

As a part of The Brandtech Group, we’re at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. 

Role: Executive Assistant to CCO

Location: London, England, United Kingdom 

About the role:

As the EA to our CCO, you’ll play a crucial role in propelling our brand and creative initiatives to new heights. You will be pivotal in managing administrative and creative coordination tasks, supporting the Global CCO in leading creative projects across the business. This dual-role position is ideal for someone who thrives in a dynamic environment, organized in nature, and has a passion for creative management, within a globally recognized B2B event sector.

What you will be doing:

• Administrative Support for Global CCO:
• Manage extensive diary, emails, and expenses for the Global CCO.
• Coordinate regional and global travel, room bookings, and holiday schedules.
• Provide email management, ensuring priority communications are flagged.
• Event Coordination:
• Arrange accommodations and travel logistics for the Global CCO and clients for major events like Cannes.
• Organize Global Creative Council meetings and liaise on awards judging panels, including travel and communications.
• Creative Coordination:
• Manage and coordinate U-Studio awards across global regions, ensuring entries are collected and shortlisted.
• Coordinate regular regional and global creative reviews, gathering insights and summarizing creative outputs.
• Meeting and Communications Management:
• Oversee weekly and quarterly meetings for various leadership teams, ensuring agendas, actions, and updates are precisely coordinated.
• Draft global communications from the Global CCO regarding awards, creative reviews, and other essential initiatives.
• You will be open and willing to attend sustainability training relevant to your role and soak up recommended research and reading about sustainability issues

What you need to be great in this role:

• A detail-oriented professional with strong organizational skills and the ability to manage both high-level administrative and creative tasks.
• Proficient in managing agendas, emails, and coordinating complex travel arrangements.
• Experience in event planning and creative management, particularly in B2B environments.
• Strong communication skills, capable of drafting comprehensive internal and external communications.
• Ability to work autonomously and collaboratively across different teams and regions.
• Experience or strong interest in the creative industry; familiarity with global operations is a plus.
• Keen to support a global creative function, implementing tasks that enhance our creative output and operational success.
• You can be the change – you prioritise environmental responsibility, social equity, and economic viability and how that translates into your day-to-day role

Req ID: 11217

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Our values shape everything we do: 

Be Ambitious to succeed 

Be Imaginative to push the boundaries of what’s possible 

Be Inspirational to do groundbreaking work 

Be always learning and listening to understand 

Be Results-focused  to exceed expectations 

Be actively pro-inclusive and anti-racist across our community, clients and creations

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws. 

OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.

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