Executive Assistant to SVP & Regional Communications Coordinator (Global Distribution Operations)

Job title: Executive Assistant & Regional Communications Coordinator – Global Distribution Operations

Department: Global Distribution Operations

Location: Fareham, PO15 5RL (Hybrid on-site & home based) 

GLS: P3

Working hours: 8:30 – 4:30 Monday to Friday

A brighter future awaits you

We are seeking a highly skilled Executive Assistant to support the SVP Global Distribution Operations. This position provides a wide variety of administrative and organizational support & will also take a leadership role in global activities, including but not limited to internal communication. 

In this role you will also be responsible for leading and coordinating all internal and external communications using a variety of communication methods. Facilitating communication, planning meetings and events, distributing information, creating agendas and schedules. 

In addition, you will: 

• Performs a wide range of general administrative duties for the SVP, Global Distribution Operations and management team, including arranging, coordinating and taking the minutes of meetings and generating presentations.
• Manage an active calendar of meetings, setting priorities based on guidelines.
• Maintain, and if appropriate distribute, key files or documents such as, but not limited to, email distribution lists, organization charts or the Global Distribution Sites Overview.
• Develop and execute the Global Distribution Operations communication strategy with the global team through the use of various communication mediums ensuring consistency of message and style.
• Be proactive in looking for opportunities to further develop the Employee Communications offering through identification of new techniques, technologies and ideas that would enhance the communication and inclusion process.
• Book flights, accommodation, transport and organize Visa for the senior managers and visitors
• Arranging entertainment and team building events.
• Fully co-ordinate and oversee Global Distribution Operations Management off-site conferences, including coordinating the planning of meetings and events, distributing information, creating agendas and schedules

A full job description is available upon request. 

About you:

We are looking for someone who has exceptional judgment, excellent communication skills and the ability to manage multiple priorities while handling confidential matters with discretion. Additionally, you should be open to occasional international travel, and willing to work outside regular office hours when needed (rarely). If you’re a creative team player who can also work independently in a fast-paced environment, we’d love to hear from you!

Experience & Education:

• Strong interpersonal skills for building relationships with different levels both internally and externally
• Proactive problem-solving and strong decision-making abilities, with adaptability to different leadership styles
• Creative thinker
• Robust, flexible, adaptable, resilient, and tenacious
• Strong team ethos, approachable, and good people skills
• Ability to manage competing demands and deliver high-performance results in a fast-paced environment.
• Forward-thinking with a focus on seeking opportunities and proposing solutions.
• Excellent understanding of internal communication processes and strong copywriting skills.
• Experience in managing a company intranet and creating online content.
• Experience working with third-party agencies and negotiating contracts.
• Proficient in Microsoft Office Suite, Adobe Acrobat, and Desktop Publishing programs like InDesign, Illustrator, and Photoshop.
• Strong supplier and stakeholder management skills.
• Highly proactive, self-starter, thriving in a continuous improvement environment.
• Well-versed in social media and the broader online landscape.
• Creative thinker with implementation skills.
• Robust, flexible, adaptable, resilient, and tenacious.
• Strong team ethos, approachable, and good people skills.

Education: 

• Ideally educated to GCSE level or equivalent
• Qualification from a relevant professional body is appreciated, but not essential

What we offer:

You’ll receive competitive compensation and a fantastic benefits package including; 25 days holiday, pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more!

We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. We also provide access to LinkedIn Learning to help you develop in you career and grow with CooperVision. To help us achieve our goals, we’ll give you everything you need to help you achieve yours.

What you can expect:

As a CooperVision employee, you’ll be welcomed into a diverse and progressive global business. We appreciate how important fostering a diverse and inclusive culture is and how different perspectives add value and contribute to our success. With our CooperPride, African Descent, Woman’s Impact Network and Mind Body and Wellbeing Employee Resource Groups, we offer opportunities for employees to learn and grow within an inclusive and safe space.

If you like what you see, take the first step towards your Brighter Future and apply today! All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.

#INDHP #LI-HYBRID #LI-CS1

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