Executive Assistant to the CEO and Chief of Staff

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Brighton, South East England, BN1 6AF

About the job

Job summary

About us 

More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come. 

Everyone at TPR plays an important role in helping to keep more than £2trn of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do. 

It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, LGBT+ Network (Proud), Minority Ethnic Network, Time to Change Champions (mental health), and Women’s Network which offer spaces to connect. 

Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play. 

We operate a hybrid working model, with regular attendance in our Brighton office to connect with colleagues across the business. 

Job description

Role

We’re looking for an Executive Assistant to join our CEO team, supporting our CEO and Chief of Staff. You’ll be joining at a critical point in our journey, transforming the pensions market and evolving TPR into a proactive, risk-based regulator.

As an Executive Assistant, you will provide high-level administrative support to our CEO and Chief of Staff, ensuring they can focus on strategic initiatives by managing their schedules, communications, and administrative tasks.

You will work alongside our Senior Executive Assistant to the CEO, providing expert administrative support, communication and information management as well as small project management. Your ability to manage complex schedules, prioritise tasks, and handle confidential information with discretion will be key to our leadership team’s success. As the main point of contact for internal and external stakeholders, you will build positive relationships, handle queries and correspondence efficiently, and support the delivery of our strategic aims.

Responsibilities

As Executive Assistant, you’ll be responsible for:

Administrative support: Provide high-level administrative support by managing calendars, scheduling appointments, and organising meetings. Prepare and review documents, reports, and presentations with precision and professionalism. Handle expense processing and manage travel and accommodation bookings efficiently.

Communication management: Act as the primary point of contact for internal and external collaborators, representing the CEO and Chief of Staff. Maintain a positive and efficient flow of communication by managing email correspondence, screening phone calls, and handling inquiries independently. Support the Senior Executive Assistant and cover in their absence, drafting emails to internal and senior external stakeholders, including government officials, schemes, trustees, and employers.

Information management: Proactively gather and compile relevant information and data to assist the CEO and Chief of Staff in decision-making and planning. Ensure that information is organised and easily accessible. Handle sensitive and confidential information with the utmost professionalism, always maintaining strict confidentiality.

Meeting and project coordination: Plan, schedule, and coordinate executive-level meetings and organisation-wide events. Prepare meeting agendas, collect and distribute relevant materials, and follow up on action items to meet deadlines. Oversee small projects, ensuring they are planned and executed seamlessly by managing logistics, timelines, and collaborating with various departments. Take accurate meeting minutes and disseminate them promptly.

Relationship management: Cultivate and maintain positive relationships with key partners, including Exco members, internal staff, and external stakeholders.

Person specification

Essential Criteria

• Demonstrated experience in providing high-level administrative support to senior executives, including managing schedules, communications, and administrative tasks.
• Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders, including government officials and senior executives.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks, manage multiple responsibilities, and meet deadlines efficiently.
• Experience in coordinating meetings and managing small projects, including organisation-wide events, with a focus on logistics, timelines, and collaboration across departments.

Person Specification

• Proactive and flexible
• Can do approach
• Ability to prioritise and use initiative
• Communication skills at all levels
• Attention to detail and accuracy
• Personable and a team player

Benefits

Salary and benefits

As well as a salary from £41,383 we offer:

• Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
• discretionary bonus arrangements
• access to performance related pay progression
• 25 days annual leave provision
• flexible working arrangements
• development opportunities
• enhanced parental leave arrangements
• a free employee assistance programme
• an excellent office location in Brighton.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitmentteam@tpr.gov.uk

Recruitment team

• Email : recruitmentteam@tpr.gov.uk

Read Full Description