JOB DESCRIPTION

The Executive/Operations Assistant will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering phones, drafting correspondence, processing expenses, and scheduling and coordinate logistics of meetings and special events. They will use available systems and resources to maintain, track and research data, and produce and review reports for supervisor. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide targeted training related to needs of Director. They will implement processes and practices in order to improve effectiveness. The Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of supervisor with staff in various programs across the Conservancy; as well as with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administrative functions for program, as required.

Assistant will support the Conservation Program by providing project management, coordination, and direct administrative support to the Deputy Director (DD).  Support the DD in the coordination, integration, and adaptive management of the Chapter’s conservation programs and integrated functions (stewardship, science, and external affairs). Assist the Deputy Director in managing the Conservation Leadership Team (CLT) and bridge communication and strategies between ELT and CLT. The Assistant will promote a culture of teamwork and be a resource for teams across the Idaho Chapter.

In the operations role, Assistant will be responsible for a full range of administrative support for the Boise office staff and the Idaho Operations Team. Functions include, but are not limited to, greeting guests, answering phones, maintaining office equipment and the Boise auto fleet, working with vendors, ordering office supplies, technology support, facility management/liaison with landlord and coordinating logistics for meetings, trainings and events.

We’re Looking for You:

The Executive/Operations Assistant will provide project management, coordination, and direct administrative support to the Idaho State Director and Deputy State Director, and provide general operations management in the Boise, Idaho office. The position will report to the State Director and will support and be a member of the Executive Leadership Team (ELT), Conservation Leadership Team (CLT) and the Operations Team. This is a full-time, permanent position.

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
• Ability to use existing technology to achieve desired results;
• Experience in meeting management and note taking;
• Experience interpreting guidelines to achieve desired results;
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
• Strong organization skills, accuracy, and attention to detail

Responsibilites & Scope:

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
• Work within scope of program’s strategic goals;
• Provide project coordination and administrative support to project teams and processes involving multiple staff across conservation and functional programs, work within a defined timeline and budget;
• Develop agendas, manage calendars, take notes, track action items, facilitate meetings, review and approve expense reports and time sheets, draft correspondence, and support meeting logistics and travel arrangements;
• Demonstrate sensitivity in handling confidential information;
• Perform non-routine analysis, research and follow-through;
• Support conservation information management via TNC’s systems;
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
• Make purchases, process invoices, contract with vendors, and assist with budget preparation;
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
• May supervise administrative and/or volunteer staff, including training and professional development;
• Provide input through project teams for the improvement of existing programs;
• Refer difficult questions and unusual problems to supervisor;
• Travel and work flexible hours; and
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

This position requires a valid driver’s license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered “high risk drivers.” To learn more about the Auto Safety Program, visit the Auto Safety information page under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee’s motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $55,000 – $59,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate’s location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.