Executive Secretary

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Join the world’s largest HVAC company, named by Forbes as one of America’s Best-In-State Employers 2025!

Executive Secretary – Thermosystems

Elmhurst, IL

Pay Range: $27.64 to $31.25 per hour

Job Responsibilities:

• Manage and direct all incoming telephone inquiries to the appropriate departments or individuals.
• Welcome and assist office visitors, ensuring timely notification to relevant team members.
• Sort, distribute, and manage incoming mail and coordinate the shipping and receiving of office packages.
• Monitor inventory levels and coordinate the procurement or discontinuation of office supplies, snacks, and beverages.
• Coordinate logistics for office events, including team lunches, client/vendor visits, and on-site training sessions.
• Coordinator travel and accommodation arrangement for team members attending off-site events or meetings.
• Oversee the general upkeep and presentation of the office environment, as well as contacting the appropriate service providers to resolve facility-related issues
• All other duties assigned.

Qualifications:

• Must have a Highschool Diploma or GED
• At least 2 years of previous experience is required
• Must have experience working with Microsoft 365

Equal Opportunity Employment: It is the policy of Daikin Applied to provide equal employment opportunity (EEO) to all persons regardless of race, creed, color, religion, gender, gender identification, sexual orientation, age, national origin, disability, protected veteran status, genetic information, marital status, membership or activity in a local commission, or any other characteristic protected by federal, state or local law.

 

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