Executive Secretary

Pay Schedule VI, Grade 27, Regular Schedule: 35 hours per week

You MUST be a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government to apply for this position.

A vacancy exists in the Liquor License Commission Board.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your Application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the “Work experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Examples of Duties

Under direction, performs responsible administrative and secretarial duties for the department head; assigns, coordinates,and reviews the work of other clerical or secretarial personnel; and does related work as required.

• Establishes and maintains various complex and confidential files and records.
• Takes and transcribes dictation of, and types, correspondence, reports, policy statements, and information releases.
• Receives and classifies incoming mail, reports, and memoranda, with appropriate back-up correspondence, and subsequent distribution to the appropriate persons.
• Assigns, reviews and coordinates the work of other clerical or secretarial personnel, and enters and retrieves information using data entry devices.
• Performs word processing functions relative to the skill level necessary to perform the duties listed above.
• Serves as an administrative aide.
• Gathers and interprets information relative to issues requiring the department head’s action.
• Responds and handles constituent inquiries.
• Transmits policies and instructions to key members of the staff and explains policies to the public and heads of other departments and agencies.
• Receives, investigates, and resolves inquiries, requests, and complaints.
• Researches and secures information, both internal and external to the department, to respond to requests and to prepare various reports and correspondence that may be confidential in nature, involve technical subject matter, or require the department head’s signature.
• Analyzes records requiring the interpretation and application of guidelines and procedures.
• Maintains calendar for the department head.
• Makes travel arrangements and secures itineraries.
• Receives, screens, and prioritizes the handling of telephone calls and correspondence.
• Coordinates special ceremonies and functions
• Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings.
• Prepares materials for meetings, takes notes, prepares minutes, and ensures that decisions are transmitted to appropriate persons.
• Follows up on assignments and decisions made at meetings.

Examples of Other Duties

Other related duties as required.

Qualifications

Graduation from a recognized high school.

PLUS

At least five years of typing, word processing, or secretarial experience.

(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. www.WES.org

Mail or deliver documents to:

ATTN: Executive Secretary

Office of Human Resources

Baltimore County Government

308 Allegheny Avenue

Towson, MD 21204

You MUST attach your transcript(s), and/or degree(s), and/or certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes

Applicants may be required to demonstrate their skills in typing, Windows, and Microsoft Word. Other assessments may be required depending on the specific duties and functions of the position.

Conditions of Employment

Physical and Environmental Conditions

The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.

Employment Background Investigation

Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to, a criminal background check, education, and fingerprint check.

Employment Benefits for Full-Time, Merit or Classified Employees

Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Salary

Annual Salary review – Step increases may be granted on anniversary date based on satisfactory job performance

General Increases – Cost of living increases and adjustments may be granted as legislated.

Longevity Increases – In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

Employees may elect basic term life insurance for themselves equal to one time the employee’s annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees’ Retirement System (ERS), with very limited exceptions.

Paid Leave

Paid benefits listed below vary depending upon the Classification.

Sick Leave

Vacation Leave

Personal Leave

Holidays

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Educational Assistance

70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

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