Expense Specialist

Overview

We are seeking a detail-oriented and motivated Entry-Level Expense Specialist to join our Travel & Expense team. This role is responsible for reviewing, processing, and auditing employee expense reports to ensure compliance with company policies and accounting standards. The ideal candidate is organized, analytical, and eager to grow within a dynamic corporate environment.

Responsibilities

• Review and process employee expense reports in a timely and accurate manner
• Ensure all submissions comply with internal policies and external regulations
• Communicate with employees to resolve discrepancies or obtain missing documentation
• Assist with monthly expense reconciliations and reporting
• Maintain accurate records of all expense transactions
• Support the Finance and Internal Audit team with audits and internal reviews
• Provide training and guidance to employees on expense policies and procedures
• Identify opportunities for process improvements and contribute to policy updates
• Ensure assigned cities/regions are completed when they are due
• Effectively partner with internal stakeholders (Accounting, Finance, Execs, etc.)

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or related field (or equivalent experience)
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and familiarity with expense management systems (e.g., Concur, SAP, Expensify)
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• High level of integrity and discretion when handling confidential information

Preferred Qualifications:

• Internship or prior experience in a finance or accounting support role
• Experience with corporate expense policies and procedures
• Knowledge of ERP systems or financial software
• Ability to thrive in a fast-paced, constantly changing environment
• Proactive and solution-oriented
• Strong teamwork and partnership skills
• Effective Communicator

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