Export Coordinator

SUMMARY:

Working closely with applicable operations and transportation staff, this position is responsible for filing Automated Export System (AES)certificates and shipment instructions for export shipments by monitoring ocean bookings and applicable document cut-off dates as stated by the individual ocean carriers.

DUTIES AND RESPONSIBILITIES

1. Closely monitor all ocean booking dates by utilizing IFP’s systems and shipping line websites to ensure all Automated Export System (AES) certificates, Verified Gross Mass (VGM), and shipping instructions are consistently filed by the due date/time.
2. Implement a successful individual ocean booking tracking system with guidance from the Operations Manager
3. Utilize ocean carrier websites to ensure dates provided by IFP systems are accurate. Report inaccurate information to the Operations Manager and IT immediately.
4. Work closely with operations, suppliers, warehouses, and ports to ensure accurate information is provided and shipping instructions are filed accordingly. Delays or discrepancies should be reported to the Operations Manager immediately.
5. Present shipping details information to the documentation group in an organized timely manner.
6. Analyze and identify solutions to improve the overall process and present these proposed solutions to the Operations Manager.
7. Work closely and establish effective communication between the operations and documentation groups through daily communication and discussions.
8. Special projects and assignments as business dictates.

SUPERVISORY RESPONSIBILITIES

• • This position has no supervisory responsibilities

SKILLS AND QUALIFICATIONS

• • Bachelor’s degree in business, communication, logistics, or similar required
  • 0-2 years of experience
  • Ability to multi-task in a fast-paced environment and meet deadlines
  • Strong organizational skills
  • Effective communication skills both oral and written
  • Familiarity with product area as well as transportation, shipping terms and documentation preferred.
  • Must have attention to detail and focused concentration
  • Must be able to make timely decisions in the context of the workflow
  • Must possess strong organizational skills, ability to multi-task and responsiveness
  • Must be able to complete tasks that require a particular speed or productivity quota
  • Must be able to adhere to process protocol and must be able to apply established protocols in a timely manner

PHYSICAL DEMANDS

• • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT

• • Quiet Office environment

CERTIFICATES, LICENSES, REGISTRATIONS

• • None Required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.