Facilitator of international CPS meeting

1. Background of the meeting

Brot für die Welt together with local partner organizations currently implements nine Civil Peace Service (CPS) country and regional programs. Each of these programs counts with a coordinator or coordinator team. Brot für die Welt wants to organize an international meeting of the CPS coordinators to facilitate learning and teamwork. We expect 11 coordinators to participate in the meeting from 08th 12th September 2025 at Brot für die Welt offices in Berlin. The meeting will be held in English, with interpretation into French, as some of the coordinators are English or French speaking. The main responsibility for preparing the meeting rests with the CPS coordination team working at the Brot für die Welt in Berlin.

2. Mandate of the Consultancy

The consultant is responsible for the design and the facilitation of a 4-day meeting. One day within the 5-days-period is foreseen for internal meetings and doesn’t require any facilitation or preparation by the facilitator. The tasks include the methodical conception, drafting of the workshop agenda, and chairing and facilitating a participatory workshop for around 15-20 participants from seven countries (Germany, Switzerland, Cambodia, Liberia, Sierra Leone, Cameroon, DR Congo). The working languages are English and French.

The consultant accepts the following duties and responsibilities:

1. Participate in preparatory meetings with the coordination team.
2. Responsibility for the design, preparation, facilitation and documentation of the meeting.

3. Timeframe

The consultancy begins on 15th August 2025 (preparation phase) and ends the 30th September 2025 (finalized documentation).

• Between 15th – 31st August 2025: Preparatory meetings (in person or online) with the coordination team (up to 0,5 day)
• Between 1st – 4th September 2025: Content-wise and methodical design and preparation of the workshop; Preparation of the agenda in consultation with the coordination team (up to 1 day)
• By 5th September 2025: Finalizing workshop preparations together with coordination team (up to 0,5 day)
• From 8th-12th September 2025: Chairing and facilitating the meeting in Berlin (on 4 days) – final product: finalised agenda
• Between 12th – 30th September 2025: Documentation/protocol and debriefing with coordination team – final product: documentation

—– Total length of assignment: up to 7 days —-

4. Required profile

• Experience with the facilitation of longer, multi-day meetings with multi-cultural groups
• Expertise in participatory methods and strategic planning tools
• Knowledge of the Civil Peace Service

5. Selection criteria

The criteria to assess the offers will be the following:

• Quality of the technical offer (25%)
• Prior experiences of the consultant to facilitate similar meetings (35%)
• Knowledge of the Civil Peace Service (10%)
• Price (30%)