FACILITIES ADMINISTRATOR

Role Responsibility:

FACILITIES ADMINISTRATOR

Salary: £30,000 per annum (£15,000 per annum pro rata)

Working Hours: Full-Time, Fixed Term Contract (6 months), 40 hours per week, Monday – Friday between 8am and 5pm (1 Hour Lunch Break)

Location: Tower Hamlets, London, E14 0JW

This is a full-time Facilities Administrator position based on a 6 month fixed term contract at G4S Facilities Management in Tower Hamlets, London. The role involves providing comprehensive administrative support across the Tower Hamlets and Greenwich contracts, with a strong focus on health, safety, and effective communication. Key responsibilities include supporting help desk functions, maintaining office systems, managing workload, assisting with payroll and scheduling, handling purchase orders and invoices, managing agency cover, and providing general administrative support. Experience with IT systems (Google) Experience in a contract environment, schools, PFI, CAFM systems, Ariba, and SAP are desirable.

Responsibilities

• To support Help Desk functions as part of the Contingency Plan when Help Desk staffing gets to a critical point.
• To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures.
• To attend any training courses required for this role.
• Manage own workload effectively ensuring that the managers/team requirements are met to deadlines.
• To understand the contractual requirements and the operational needs of the site.
• Support with payroll and scheduling through Kronos/Pretium consolidation, management and reporting
• Provide general administrative support on the Tower Hamlets and Greenwich contracts and other appropriate duties as directed by Line Manager to support contract functions.
• Establish good working relationships with other team members.
• Ariba/SAP – Raising PO & receipting and invoicing
• Conduct Agency cover administration on a weekly basis with the operational teams
• Assisting and Deputising for the Payroll/Office Manager when required.
• Preparation prior meetings and minute taking and preparation of reports when required.
• Assisting and preparing internal and client monthly reports.
• General admin support including compilation of letters, development and management of the filing system, booking of meetings and general office duties, ordering of uniforms and PPE, arranging for parking permits.

The Ideal Candidate:

Essential

• Sound knowledge of IT systems (Google & Microsoft suite)
• A flexible approach to work and to be a good team player
• Experience in a proven administrative role is essential.
• Able to work to varying deadlines.
• Minute taking ability
• Experience of working with people at various levels
• Highly organized

Desireable 

• Experience of working in a contract environment
• Experience of working in a schools environment
• Experience of working in a PFI
• Asset register compilation
• Knowledge of CAFM systems
• Ariba & SAP

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you
• Charity Work – 1 Volunteering day
• Uniform Provided
• Annual leave entitlement – 25 days plus bank holidays Pro Rata
• Charity work- Match-IT and Payroll Giving
• Refer A Friend incentives
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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