Facilities Coordinator

Position Type :

Full time

Type Of Hire :

Experienced (relevant combo of work and education)

Education Desired :

General Equivalency Diploma

Travel Percentage :

0%

Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the job

Coordinate all facility-related issues for office locations including purchasing new services, equipment and supplies and ensures set-up of new employees and contractors.

General Duties & Responsibilities

• Coordinates facilities issues for corporate locations.
• Covers post room duties and expected deliveries
• Covers reception, and coordinates visitor and contractor arrivals.
• Manages the office email inbox daily
• Supports project and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, e.g., furnishings, PCs, phone lines and availabilities with managers.
• Receives facilities service requests, e.g., cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs.
• Performs facilities administration activities associated with employee and contractor new set-up, change requests, work orders, and car parking spaces.
• Monitors ongoing requests to ensure tasks are completed within set timeframe. Provides necessary follow-up and status updates to customers.
• Supports internal compliance audit activities for the facilities department.
• Works with internal employees and managers as well as building landlords and vendors.
• Coordinates issuance of office lockers and keys, installs, and moves locks and reviews security reports for unauthorized access and/or access attempts in coordination with security and property management.
• Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules.
• Purchases or oversees purchase of new services, equipment and/or supplies for the department.
• Maintains inventory listing of fixed assets and office equipment, e.g., terminals, copiers, printers.
• Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management.
• Other related duties assigned as needed.

What you bring

Developing support level role. Basic skills with moderate level of proficiency. Has general understanding of facility coordination procedures. Generally, performs single-function tasks that tend to be of small to moderate size and scope. Works under close to moderate supervision with limited latitude for independent judgment. Consults with senior peers on non-complex projects to learn through experience. Typically requires less than three years facility coordination or office administrative support-related experience.

What we offer you:

• A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities
• A modern, international work environment and a dedicated and motivated team
• A broad range of professional education and personal development possibilities – FIS is your final career step!
• A competitive salary and benefits
• A variety of career development tools, resources and opportunities
• The chance to work on some of the most challenging, relevant issues in financial services & technology

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Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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