Facilities Coordinator

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<div class="isg-job-description“>Overview

Partner with Aquent to join a thriving mid-market lifestyle company dedicated to enhancing everyday experiences for its customers. This organization is at the forefront of its industry, constantly innovating and fostering a dynamic work environment where every contribution helps shape a better future.

We are seeking a proactive and detail-oriented individual to step into a pivotal role, ensuring the smooth daily operations of our corporate workplace. In this position, you will be the cornerstone of a functional and comfortable environment, directly impacting the productivity and well-being of all employees. Your contributions will be essential in maintaining a seamless and positive atmosphere, playing a crucial part in supporting our team. This is an exciting 3-month temporary assignment with strong potential for extension, offering a unique opportunity to make an immediate and lasting difference.

What You’ll Do:

• Process and track work orders for maintenance, janitorial, HVAC, and other facility services.
• Coordinate effectively with vendors and diligently follow up on service requests and repairs.
• Support workplace changes, including workstation assignments and setup.
• Conduct routine facility inspections and proactively report maintenance needs.
• Assist with invoicing, purchase orders, and budget tracking to ensure fiscal responsibility.
• Respond professionally and promptly to workplace concerns and service requests.
• Maintain accurate facility documentation and a comprehensive asset inventory.
• Support facility improvement projects as needed, contributing to ongoing enhancements.

Must-Haves:

• 1-2 years of experience in facilities operations, administrative support, or office management.
• Basic understanding of vendor communication and work order coordination processes.
• Proficiency in Microsoft Office applications, including Excel and Word.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Professional written and verbal communication abilities.
• Ability to lift and carry up to 50 lbs.
• Ability to walk, stand, and move around the facility for extended periods, including bending and stooping.

Nice-to-Have:

• Experience with facility ticketing systems or work order platforms.
• Prior experience with office moves or workplace setup.
• Basic understanding of janitorial and maintenance services.
• Customer service or reception background.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

 

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