Facilities Management Administrator

Role Responsibility:

FACILITIES ADMINISTRATOR (Fixed Term Contract)

Salary: £28,800 (pro rata £14,400)

Working Hours: Full-Time, Fixed Term Contract (6 months), 40 hours per week, Monday – Friday between 9am and 5:30pm

Location: Thomas Tallis School, London, SE3 9PX

We’re looking for a Facilities Administrator to join G4S Facilities Management on a 6-month fixed-term contract at Thomas Tallis School in London. This full-time role will provide essential administrative support across our Tower Hamlets and Greenwich contracts.

Responsibilities

• Provide crucial support to Help Desk operations during critical staffing periods, as part of our contingency plan.
• Maintain central office systems, ensuring all records are accurate and align with company procedures.
• Develop a strong understanding of contractual requirements and site operational needs.
• Support payroll and scheduling through the consolidation, management, and reporting using Kronos/Pretium.
• Deliver comprehensive administrative support across the Tower Hamlets and Greenwich contracts.
• Manage purchase orders, receipting, and invoicing using Ariba/SAP.
• Administer weekly agency cover in collaboration with operational teams.
• Assist and deputise for the Payroll/Office Manager as needed.
• Handle general office administration, including drafting correspondence, managing the filing system, booking meetings, ordering uniforms and PPE, and arranging parking permits

The Ideal Candidate:

To be successful in this role we are looking for someone who

• Is highly proficient in IT systems, including Google Suite. While knowledge of CAFM systems, SAP, and Ariba is a plus, it’s not essential as full training will be provided.
• Is highly organized and effective at managing your workload to meet diverse deadlines for managers and the wider team.
• Who demonstrates a flexible approach to work and is a strong team player.
• Proven experience in an administrative role is essential
• Possesses strong minute-taking ability.
• Has experience in collaborating effectively with individuals at all levels.

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you
• Charity Work – 1 Volunteering day
• Uniform Provided
• Annual leave entitlement – 25 days plus bank holidays Pro Rata
• Charity work- Match-IT and Payroll Giving
• Refer A Friend incentives
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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