JOB DESCRIPTION

View Vacancy – Ambassador’s Office Assistant (DEU25.291)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Private Office

Job Description (Roles and Responsibilities)

The British Government in Germany is based at the British Embassy in Berlin and our consulates in Dusseldorf and Munich. We are part of a worldwide network, representing British political, economic and consular interests overseas. We are looking for an Office Assistant to provide administrative, organisational, and to the British Ambassador’s Private Office.

This is a support role at the centre of the Embassy. Working in the Ambassador’s Private Office, the jobholder will have an excellent overview of British engagement with Germany, and the opportunity to develop administrative and foreign policy skills at the heart of one of the UK’s most consequential bilateral relationships.

We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work.

Roles and Responsibilities:

• General administrative duties including dealing with Private Office post, handling correspondence and telephone enquiries in English and German, distribution and filing of documents;
• Support the Ambassador’s Private Secretary and Diary Manager and the wider Embassy when required for specified projects or events;
• To be the Protocol point of contact with the German Government and other embassies, and to provide advice to the rest of Embassy and London on protocol issues, maintaining the necessary networks to fulfil these duties;
• Arrange Ministerial and senior official visit programmes, ensuring that programmes run smoothly, and that logistical details such as transport, registration, venues and catering are properly arranged;
• Manage and maintain a contacts database, and other tools to improve section efficiency, provide business planning and budget support;
• Carry out ad hoc translation tasks where required, and assist in drafting emails and letters in German;
• Participate in wider Embassy initiatives as required, including engaging in a corporate role;
• Any other duties that may reasonably be required in support of the wider work of the Embassy, including crisis work.

Essential qualifications, skills and experience

Our Ideal Candidates shows:

• Full professional proficiency in German and English (written and spoken, minimum of C1 level for CEFR* framework), with the ability to translate and proofread accurately;
• Previous professional administrative experience;
• Highly organised with a keen attention to detail;
• Strong organisational and administrative skills, with proven experience in managing complex and competing priorities;
• Sound judgment and discretion when handling sensitive information or issues.

Desirable qualifications, skills and experience

Nice to have:

• Previous experience working for a diplomatic mission or government.
• Previous experience working for an international organization.
• Degree in a relevant field (International Relations, Politics)

Required behaviours

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

5 October 2025

Grade

Administrative Officer (AO)

Type of Position

Full-time, Fixed term, with possibility of renewal

Working hours per week

37,5

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Germany

Location (City)

Berlin

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

EUR

Salary

€51,564.00 gross per annum rising to approx. €57,922.00 gross per annum after a qualifying period in addition to performance related pay (Salary is not negotiable).

Type of Salary

yearly

Start Date

15 November 2025

Other benefits and conditions of employment

This is a full-time, fixed-term position, of 37.5 hours per week for 2 year contract with the possibility of a permanent contract subject to performance and funding. Salary €51,564.00 rising to a maximum of approx. €57,922.00 gross per annum after a qualifying period in addition to performance related pay (Salary is not negotiable) after successful probationary period and per the T&Cs.

The successful candidates will be subject to professional background check and security clearance. The successful candidates must have pre-existing work authorisation in Germany in order to apply.

Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Learning and development opportunities: The British Government Germany Network has a strong ethos of Learning & Development, including our Learning & Development Week. In addition, there will be many opportunities for support, including mentoring, coaching, job shadowing and secondments and dedicated L& D days. This is in addition to the induction programme offered to all staff.

Europe DBT network and the Embassy in Germany and Consulates General in Dusseldorf and Munich are a rewarding and exciting place to work, offering:

• Scope for personal and professional development: Excellent networks and opportunities for support, including mentoring, coaching, job shadowing and secondments;
• Strong offer for learning and development, including dedicated L&D days;
• An equal, diverse and engaged workplace;
• Work-life balance.

The successful applicants will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives of the British Government’s Germany Network and supporting a positive working environment.

Working patterns: Working hours- 37.5 hours per week
This is a fixed-term contract with the possibility of extension subject to performance and funding.
Working pattern will be in line with British Embassy’s internal policies. In order to carry out their work, the post-holder may be required to work outside the normal working hours from time to time.
The British Embassy has a flexible working policy.

Equal employment: We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe and the FCDO Germany Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Additional information

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Consulate General will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements